Records Coordinator Position Available In Erie, Pennsylvania

Records Coordinator Erie County Government – 2.8 Erie, PA Job Details Full-time $15.26 an hour 18 hours ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Access 5 years English Mid-level Microsoft Office High school diploma or GED Math Accounting Organizational skills Computer skills Typing Clerical experience Full Job Description Department Finance Location Erie County Courthouse Status Full Time Starting Pay Rate $15.26 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 06/12/2025 Closing Date 06/27/2025 Pay Grade AC07 Bargaining Unit

AFSCME CLERICAL/TECHNICAL

Posting Number 5420

Posting Notice:

Erie County offers a generous fringe benefit package including: low cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment. Definition of Class Under minimal supervision, performs secretarial, accounting and other administrative functions directly related to the operations of the assessment office. Work requires organizational, secretarial, accounting, technical and computer skills commensurate with current office methods and procedures. Duties & Responsibilities Performs secretarial and accounting duties for Director of Assessment. Independently composes and prepares a wide variety of correspondence, statistical data and reports relieving the Director of administrative detail. Screens telephone calls and visitors and receives inquiries, complaints, and requests for information on a wide variety of topics independently resolving or routing for necessary action. Organizes reference materials needed for meetings and/or hearings. Receives incoming correspondence and independently replies to a wide variety of correspondence. Maintains daily calendar and individual data calendars for office employees and reconciles attendance records. Prepares department time sheets. Interprets the union contract and applies it to a variety of work situations and procedures. Prepares employee requisitions and similar papers. Orders supplies and processes invoices. Responsible for the office equipment service and maintenance agreements. Keeps ongoing account of all income and expenditures within budget limitations. Assists with budget preparation and tracking. Responsible for maintaining ongoing account of all income and expenditures and reconcile with budgeted line items. Audit and deposit cash receipts of department. Maintenance of Hearing/Tracking for all appeal and exemption applications, and scheduling of hearings. Prepares mileage report for payment. Maintains AOD Payroll System for Department Works closely with Board of Assessment Appeals, Attorneys and General Public especially during Appeal Time regarding scheduling and correspondence. Knowledge, Skills, & Abilities Thorough knowledge of modern office practices and procedures. Thorough knowledge of business English, Spelling and Math. Knowledge of the functions, procedures, organization, and the governing laws and regulations of the governmental unit involved. Ability to compose a variety of reports, memoranda and letters. Thorough knowledge of Integrated Assessment System is required in order to instruct clerical staff and define and resolve problem areas. Ability to maintain complex assessment records, and to prepare accurate reports. Ability to exercise good judgment, courtesy, and tact in receiving callers, in giving and obtaining information, and in making proper disposition of problems. Proficiency and accuracy in accounting and secretarial skills. Thorough knowledge of Software in use within the Office including: Microsoft Office (Access, Excel, Outlook, Word, Power Point) Infocon (Assessment & Recorder of Deeds) and FMS. Knowledge of Programs Administered within the Department including: Clean & Green, Homestead & Farmstead, Lerta, Purta, Veterans’s Exemption and Pilots. Minimum Requirements High School Diploma or GED Minimum of 5 years of Clerical Experience Must be able to Type a Minimum of 40 Words Per Minute with Accuracy Basic Working Knowledge of Microsoft Office Conditions Of Employment