Administrative Assistant Position Available In Lackawanna, Pennsylvania

Administrative Assistant
Lackawanna College
in Scranton, PA

Apply Now Type:

Full-Time

Posted:

06/16/2025

Application Due:

06/26/2025

Category:

Administrative Assistants

LACKAWANNA COLLEGE HAS BEEN VOTED ONE OF THE

“

BEST PLACES TO WORK IN PA

” FOR 2014, 2015, 2016, 2017, 2019, 2020, 2023 and 2024! Lackawanna College is a private, accredited college serving the people of Northeastern Pennsylvania. Our main campus is located in downtown Scranton, and our footprint includes satellite centers in Covington Twp., Hawley, Hazleton, Sunbury, Towanda and Tunkhannock Our mission is to provide a quality education to all persons who seek to improve their lives and better the communities in which they live. We provide our students with a direct path to a bachelor’s degree, associate degree, or one of many different professional certifications. Additionally, our Continuing Education department helps put the people of Northeastern Pennsylvania back to work with modern career skills. Lackawanna is also one of the most cost-efficient regional higher education institutions. If our mission inspires you, and you are willing to go the extra mile to help our students succeed, please feel free to apply for this or future employment opportunities for which you meet the minimum qualifications. Please know that only the candidates who meet the minimum qualifications can be considered, and only those selected for interviews will be contacted by a college representative. No phone calls, please.

ESSENTIAL FUNCTIONS, PRIMARY RESPONSIBILITIES AND OBJECTIVES

The Administrative Assistant to Student Engagement and Public Safety provides service-oriented, efficient, and student-focused support in the operations of all offices included in the Student Engagement and Public Safety.

ESSENTIAL FUNCTIONS

Manage all office operations, including maintaining organized and accurate office files, answering the telephone, preparing correspondence, scheduling meetings and appointments, processing mail, ordering office supplies, training and supervising work-study students, etc. Serve as a dispatch answering incoming phone calls and direct to appropriate staff – which can be emergencies or non-emergencies. Manage and regularly monitor all budgets under the Student Engagement and Public Safety umbrella, ensuring that requisitions and purchase orders are placed in a timely manner.
Provide administrative support to the Associate VP of Student Engagement and director of Public Safety.
Organize the scheduling of departmental and institutional training programs, college and community events, along with fleet management/parking. Assist with mandated Clery and Title IX reporting procedures and compiling data for the Annual Security Report. Additionally assist in gathering, compiling and analyzing student outcomes data relevant to the department.
Assist in programming and development of student activities, including graduation and orientations.
Support directors and shift leads in communication, physical security and task completion related to end of shift and incident reports both internally and with external departments. Create and manage calendars for officer specific training, licensing and certification/expirations.
The ability to retrieve and save camera footage to provide to outside agencies as needed.
Assist staff in mailings to students and maintain database of contacts and mailings. Order office supplies, uniforms and equipment for the department as well as keeping all required vendor licenses and memberships current Maintain database information on student registrations for data analysis and record management. Generate photo ID cards for students, faculty and staff. Assist in the organization of ongoing policies and procedures for the Student Engagement and Public Safety Departments.
Key liaison for student engagement initiatives including safety related events, crime prevention seminars and law enforcement programs. All other duties and responsibilities as assigned.

KEY COMPETENCIES

Ability to manage and prioritize the responsibilities associated with a fast-paced, multi-task office.
Supports a positive and productive team environment.
Excellent office management skills.
Strong interpersonal and customer service skills, both verbal and written, with the ability to relate to a diverse staff and student population.
Detail-oriented to accomplish complex tasks.
Demonstrated mastery in use of data base programs.
Competency in the use of Word, Access, Excel, as well as internal administrative system (for example Jenzabar).

EDUCATION

Associate degree required.

EXPERIENCE

Previous office management experience preferred.
Prior experience working with students and/or customer support.
Experience working with a diverse student population. Applications will only be accepted via online method by clicking the link below. Deadline for applications, June 26th, 2025. No phone calls, please.

https:

//workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9d114fa5-887f-4687-9b71-ee538589a4bb&cc Id=1 9000101_000001&jobId=552289⟨=en_US&source=CC2 In compliance with Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other applicable non-discrimination laws, Lackawanna College does not discriminate on the basis of race, color, religion, national or ethnic origin, sex, sexual orientation, age, disability, veteran’s status, or genetic information in its educational programs and activities, admissions, and with regard to employment. Lackawanna College is an accredited, private, non-profit educational institution providing opportunities for career and personal development within selected associates degree, certificate and continuing education program. Consideration for evaluation of qualifications and hiring will be made in a fair and equitable basis. There will be no discrimination due to race, color, religion, national origin, ancestry, disability, sex, sexual orientation, gender identity, age, or any other legally protected class. Lackawanna College is an accredited, private, non-profit educational institution providing opportunities for career and personal development within selected associate degree, certificate and continuing education programs.
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