Administrative Assistant Position Available In Lancaster, Pennsylvania

Administrative Assistant 4.0 4.0 out of 5 stars 1 South George Street, Lyle Hall, Millersville, PA 17551 Position Information Requisition Number P01181 Position Type Staff Department Office of the Dean of University College and Associate Provost for Student Success Working Title Administrative Assistant Classification Administrative Assistant 1

• 08210 Position Summary Information Nature of position Permanent, Full-time If Temporary, Start Date If Temporary, End Date If part-time, hours per week If part-time, percent time Days Worked Monday
• Friday Hours/Shift worked 8:00 a.m.
• 4:30 p.

m. Union AFSCME Posting Detail Information Job Summary/Basic Function About the position: Serves as the Administrative Assistant to the Dean of University College and Associate Provost for Student Success. This position has primary responsibility for a variety of secretarial assignments, including scheduling meetings; maintaining the Dean/ Associate Provost’s calendar; answering the office phone and taking messages; keeping a tickler file of open action items and upcoming due dates; drafting correspondence for the Dean/Associate Provost’s signature; directing incoming mail to appropriate functions; monitoring the Dean/Associate Provost’s email; printing documents as background material for the Dean/Associate Provost’s meetings; making travel arrangements; monitoring leave status of the Dean/Associate Provost’s direct reports; and facilitating communications with the President/Cabinet, the Provost’s Office, Dean’s Council, and the University College Team. Join Our Team at Millersville University!

Position Salary:

$44,890.00 annually Plus a generous benefits package designed to support your well-being and future: Comprehensive Health Coverage

• Medical, dental, and vision insurance Group Life Insurance Retirement Plans
• Choose from two excellent options Tuition Waiver
• Invest in your education or your family’s Paid Time Off
• Vacation, sick leave, and holidays to recharge Full Benefits Summary( PDF ) Why Millersville?

Nestled in beautiful Lancaster County, Pennsylvania , Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for: Strong student-faculty connections 70+ undergraduate and 24 graduate programs A stunning campus and vibrant community Outstanding job placement for graduates With over 66,000 alumni across the globe, our impact is far-reaching—and growing.

Our Mission & Values:

At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion. We are deeply committed to Inclusive Excellence —creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community. Equal Opportunity for

All:

Millersville University is an equal opportunity employer . We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply . Duties and Responsibilities Schedule regular staff meetings between the Dean/Associate Provost and her direct reports. Compile updated organizational charts quarterly. Manage the Office of the Dean/AP’s website. Access university databases, such as Banner, SAP, People Admin, etc., as appropriate and requested by the Dean/Associate Provost. Manage the budget for the office of the Dean/AP and, when requested, her affiliated centers. Work collaboratively to keep the University College Team appropriately advised of issues that directly affect them or matters relevant to the operation of the Dean/ AP’s Office. Ensure that matters of confidentiality are maintained as such. Take customer service calls and emails and direct them appropriately for resolution, monitors response and closure status. Coordinate and finalize processing of reports, program reviews, performance evaluations for direct reports, and affiliation agreements and memoranda of understanding. Proofread to ensure accuracy. Conduct research and prepare reports on findings for the Dean. Make recommendations on operational procedures within the office. Perform occasional public relations duties (like representing the office to external parties or serving as liaison with vendors). Coordinate special events and meetings for special events and meetings sponsored by the Dean/Associate Provost and her affiliated civic and community engagement centers, including all facets of program management and coordination, such as room scheduling, catering, invitations, programs, and name tags. Seek approval for announcements for the University College Team and submit them for publication. Recruit, hire, evaluate, schedule, submit pay data and over-sees assignments of GA’s and student workers. Maintain filing system for both electronic and paper records. Send materials to archives periodically. Monitor office supplies and places orders. Order office equipment and maintain copier and printers. All other duties as assigned. Required Qualifications Bachelor’s degree and 3 years of advanced clerical or para-professional experience or equivalent combination of experience and training. Typing accuracy; and proof reading/copy editing. Experience scheduling complex meetings and/or events. Proficiency with standard office equipment and digital workflow systems. Proficiency with the complete Office 365 suite, including Teams, Project, SharePoint. Operational knowledge of web content management. Operational knowledge of basic accounting and financial administration. Excellent time management and workload organization. Ability to consistently and successfully carry out and manage workflow for multiple priorities and deadlines simultaneously. Excellent oral, written, interpersonal communication skills. Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat. Excellent organizational, communication, and analytical skills. Independent judgement, personal responsibility, and anticipatory thinking. Comfort with dynamic, fast-paced work environments; a sense of urgency and attention to deadlines and details. Strong sense of diplomacy, responsibility, and tact. A high degree of integrity, adherence to confidentiality and have a high commitment to the University. Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.

Ability to work:

independently and in coordination with others. with students of diverse cultures, racial and ethnic groups. Evidence of a commitment to diversity, equity, and inclusion. Successful interview (Including Word and Excel tests). Successful completion of three background checks. Preferred Qualifications Experience working in higher education. Banner, People Admin or SAP experience. Essential Functions Work is normally performed in a typical interior/office work environment. Work indoors in a temperature-controlled environment, dry conditions, minimal noise. No dust, odors, gases, fumes. Strong lighting levels. Most work is done at a desk, utilizing a computer and phone. Extensive writing skills to prepare and organize complex documents. Ability to sit for long lengths of time. Extensive verbal communications skills to provide information and assistance regularly. Intermediate math skills (addition, subtraction, multiplication, division, fractions, percentages). Understanding of written and verbal directions. Must be able to lift/pull/push up to 10 pounds. No or very limited physical effort required. No or very limited exposure to physical risks. Dexterity of hands and fingers to operate a computer keyboard and mouse. Posting Open Date 06/02/2025 Posting Close Date 06/29/2025 Special Instructions to Applicants This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement.