Administrative Assistant Position Available In Lancaster, Pennsylvania

Administrative Assistant Borough of Columbia 308 Locust Street, Columbia, PA 17512 Job Overview We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth and efficient administrative processes. This role requires a proactive individual with strong organizational skills and the ability to manage multiple tasks effectively. General Responsibilities Answers telephone in a polite and courteous manner and provides information/assistance as needed. Greets visitors in a polite, courteous, and professional manner and directs them to appropriate individual. Composes routine correspondence and memoranda using Personal computers and MS word. Assists management staff with monitoring and ordering office supplies. Operates and maintains fax, postage, copier, printer, and scanning equipment. Makes copies, collates, and staples materials, processes mailings and process emails to staff and elected officials as required. Establishes and maintains permanent and temporary files; files and retrieves files as requested. Initiates and maintains cash receipts including bank deposit and petty cash distribution, account reconciliation records. Attends meetings and takes accurate meeting minutes and accurately transcribes meeting minutes. Enter computer data as required and printing reports from computer. Preparation and maintenance of various computerized schedules using MS Outlook software, Access, and internet or Windows operating system. Initiate billing and posting using computer software. Department Specific Responsibilities Administrator for the Borough’s Public Works Department Track and update all daily drop tickets from the Yard Waste Recycling Facility Process all PO’s for maintenance, repairs, services, parts, vehicle inspections, supplies, gas, diesel, etc. Provide updates for social media Prepare finance reports at direction of manager Track, update Rt. 462 maintenance Track, enter, update the Recycling Facility Improvements Track, enter, update all information for recycling facility for processing materials Create, enter data, update personnel for all OT, call-ins, date, personnel, time, description Track annual paving projects Prepare monthly reports Submit Penn State Agricultural Analytical Services Laboratory Prepare the Dept of Agriculture Bureau of Plant Industry application Prepare Pa Dept of Agriculture, Bureau of Ride and Measurement Standards license and applications Collect monthly trash hauler’s recycling information Create a list of all trash haulers and prepare tonnage report Calculate gas and diesel usage Prepare yard waste totals reports Maintain list of all stop signs Maintain a list of properties and areas where road construction work, repaving, or curb and sidewalk replacement is ready to begin Maintain a street tree list Compile annual crack sealing locations list Track road salt usage and cost Update Engineer’s data program Skills Possess active listening skills Possess conflict mediation skills Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once Able to adjust to changes in work environment Reports to work on time, gives a full day’s work and makes effective use of time while on the job Maintains a good attitude toward management, fellow employees, and the public Demonstrates the ability to acquire the skill required to operate new and existing software and hardware Proofreads word for grammar and spelling accuracy Ability to compose clear, concise sentences and paragraphs Join us in this dynamic role where your contributions will be valued and your skills will be developed. We look forward to welcoming a motivated Administrative Assistant who is ready to make an impact!

Job Type:

Full-time Pay:

From $25.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Life insurance Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

In person