Project Administrator Position Available In Northampton, Pennsylvania

Job Title:

Project Administrator Job Description We are seeking a skilled Project Administrator to join our dynamic team. This role is pivotal in supporting our projects through efficient administrative tasks and coordination. You will work closely with various departments to ensure smooth operations and contribute to our success. Responsibilities Manage accounts payable and change orders including entry, processing, and filing in both electronic and hardcopy formats. Assist estimators and project managers with bid projects by soliciting and monitoring bidders and preparing bid documents such as letters, reports, and bid forms. Handle general project filing electronically, manage construction documents, and oversee trade correspondence for revised documents. Manage both active and archived construction documents effectively. Maintain records of insurance coverage, prepare for Worker’s Comp audits, and manage subcontractor Certificates of Insurance. Aid in the development and management of company marketing materials. Assist the Project Coordinator with the preparation of close-out manuals as needed. Support the Project Manager with tasks such as revised drawings, accounts payable inquiries, and permit fees. Assist the Field Superintendent with the procurement of dumpsters, trailers, and job site materials. Correspond with subcontractors regarding billing discrepancies and documentation requests. Manage incoming and outgoing mail, including Certified and FedEx shipments. Oversee office supplies management and ordering. Answer phone calls and manage the automated attendant system, providing direct calls handling when necessary. Cross-train in other administrative responsibilities to provide supplemental assistance during peak workload periods or coverage during PTO. Provide assistance to management personnel as required. Cover the front desk, greeting visitors and guests. Assist in managing zoning and building permit requirements and associated fees, including cost database management. Help document company safety management reporting and programs. Essential Skills Proficiency in Microsoft Office. Skill in using Adobe Acrobat and Creative Suite. Experience with Procore or Sage software is highly advantageous. 5+ years of project administrative experience, preferably within construction or mechanical trades. Experience assisting in an estimating department within the construction industry. Invoicing and change order experience is highly beneficial. Additional Skills & Qualifications Experience in construction management. Experience in property management. Strong attention to detail and proofreading skills. Work Environment This position is based in an office environment, supporting various project managers primarily within the estimating department. The standard working hours are Monday through Friday, from 8 AM to 5 PM. The dress code is business casual. This is an excellent opportunity to grow within a well-known construction company in the Lehigh Valley, particularly focused on healthcare projects.