ASSISTANT ADMINISTRATOR COMMUNITY AND PLANNING SERVICES Position Available In Providence, Rhode Island

ASSISTANT ADMINISTRATOR COMMUNITY AND PLANNING SERVICES


Salary
$89,508.00 – $101,372.00 Annually
Location Cranston, RI
Job Type
Non-Union (99)
Job Number
1237-80101-1
Department

DEPARTMENT OF HUMAN SERVICES

Division
Individual and Family Support
Opening Date
06/14/2025
Closing Date
6/23/2025 11:59 PM Eastern
Pay Grade
0135A
Classification
Classified
Scheduled Work Days; Hours of Work
Monday – Friday, 8:30 am – 4:00 pm
Work Week
Non-Standard
Bargaining Union
Non-Union (99)
Assignment(s)/Comments
Cranston with statewide coverage responsibilities. The individual hired to fill this position is being hired into an E-Verify site which contains Federal tax Information (FTI), as defined in IRS Publication 1075. Although the individual may not have direct access to FTI, the individual is required to have their employment eligibility validated through E-Verify.

DESCRIPTION

BENEFITS
Class Definition

GENERAL STATEMENT OF DUTIES

To assist in the administration of planning and policy functions; to be responsible for program planning and policy development; to supervise and coordinate the work of a staff engaged in writing and developing various financial, medical and social service plans and programs; and to do related work as required.

SUPERVISION RECEIVED

Works under the administrative direction of a superior with wide latitude for the exercise of initiative and independent judgement; work is reviewed through conferences and reports for conformance to prescribed agency standards.

SUPERVISION EXERCISED

Plans, directs, coordinates, schedules and reviews the work of a staff of professional, technical and clerical workers who are responsible for preparing the State Plans and policy development of various federal/state or state financial, medical and social service programs and for distributing the same to appropriate statewide staff.
Illustrative Examples of Work Performed
To assist in the administration of the planning office which develops State Plans, policies and procedures, monitors and evaluates programs, gathers and interprets statistical reports.
To be responsible for program planning and policy development including the dissemination of approved policy in the form of policy manuals for departmental staff members.
To supervise and coordinate the work of a staff engaged in writing and developing various financial, medical and social service plans and programs.
To review federal and state legislation and program instructions relating to new or revised policies and to direct the necessary changes in existing policies and procedures.
To act as liaison with federal officials in regard to state plan requirements.
To consult with other administrators and the staff responsible for programs in regard to the development of plans, policies and procedures.
To be responsible for development of forms needed by various financial, medical and social service programs.
To supervise the administrative processes necessary before the implementation or revision of program rules and regulations.
To be responsible for the receipt, analysis and distribution of federal directives impacting upon various human service programs.
To insure the efficient and effective functioning of the policy office.
To do related work as required.
Required Qualifications for Appointment

KNOWLEDGES, SKILLS AND CAPACITITES

A thorough knowledge of the principles, practices and techniques involved in the planning, developing and coordinating of human services programs and the ability to apply such knowledge in the administration of planning and policy functions; a thorough knowledge of the principles and practices of social programs administration; the ability to interpret laws and regulations which impact upon department programs and policies; the ability to develop policy and procedures manuals for the various financial, medical and social service programs; the ability to develop and utilize both manual and computer forms and recordkeeping systems; the ability to supervise professional, technical and clerical staff members engaged in the development of public human services programs; the ability to prepare written reports dealing with various management functions; the ability to establish and maintain effective working relationships with federal and state officials working in the social services area; and related capacities and abilities.

EDUCATION AND EXPERIENCE

Education:

Such as may have been gained through: possession of a Master’s Degree from an accredited institution of higher learning in the field of Social Work, Public Administration, Business Administration or a closely related field; and

Experience:

Such as may have been gained through: considerable employment in a responsible administrative position involving the development of programs, policies and procedures for social programs.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
The Assistant Administrator, Community and Planning Services is responsible for managing the Weatherization Assistance Program for the State of Rhode Island. Overseeing a team of State Weatherization Technical Monitors and the activities of sub-grantees, and in cooperation with other stakeholders in the work of increasing the energy efficiency of low-income Rhode Islanders’ homes, the Assistant Administrator, Community and Planning Services ensures compliance with the regulations of the federal Department of Energy, the directives of the federal Administration for Children and Families, and the guidance of leading experts in the weatherization of residences. This position within the RI Department of Human Services reports to the Administrator, Family and Children’s Services.
The Assistant Administrator, Community and Planning Services will be expected to:
Prepare and Submit State Plan to the U.S. Department of Energy
Prepare Contracts with Subgrantees
Set and Monitor Key Performance Indicators
Participate in monthly meetings with the Department of Energy
Prepare and Submit to the

Federal Government Annual Reports:

Program, Technical, and Fiscal
Maintain a qualified vendor roster and manage vendor relations
Issue RI Weatherization Assistance Program Policy Memos
Attend quarterly national and regional meetings
Administer software used by the Weatherization Assistance Program Oversee the Five-Year Audit Tool Approval by the Department of Energy
Program Review and Approval of Invoices
Review and Approve/Decline Subgrantee Program Waivers
Update and Maintain the Weatherization Assistance Program Operations Manual
Update and Maintain the Weatherization Assistance Program Field Guide
Oversee Work of the State Technical Monitors
Monitor Certifications for State Monitors and Community Action Agency Energy Auditors
Strong candidates will be able to demonstrate that they:
Can fulfill the demands of administering federal grants such as the preparation of state plans and submission of reports
Possess strong and effective communication skills.
Have a proficient knowledge of residential weatherization measures
Can lead a team
Have used software programs and Microsoft products, especially Excel
Have worked successfully with non-profit community partners
Can exercise a wide degree of independent judgment, decision making and action
Are familiar with the preparation and management of budgets and contracts
sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf Employer
State of Rhode Island
Address
One Capitol Hill
Providence, Rhode Island, 02908