Higher Education Administrative Assistant III Position Available In Providence, Rhode Island

Higher Education Administrative Assistant

III 4.2 4.2

out of 5 stars 600 Mount Pleasant Ave, Providence, RI 02908 The School of Social Work at Rhode Island College is accredited by the Council of Social Work Education and prepares professional social workers in our undergraduate and graduate programs. The School of Social Work is a dynamic and well situated program in the region with a large number of alumni who are the driving force of health and human services in the region. The School of Social Work is required by our accreditation and committed to anti-racism, diversity equity and inclusion. The Masters of Social Work (MSW ) program is one of the largest graduate programs in the college and is dedicated to high quality rigorous education while recognizing the complexities of our students’ educational needs. Reports To Chair, MSW Illustrative Examples of Work Performed Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions. To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software. To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department. To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department. To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data. To oversee the operations of department-specific programs. To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations. To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc. To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc. To create and manipulate advanced queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports. To make classroom reservations utilizing the college’s event management computer system. To convey pertinent information to faculty, staff, students and visitors within an academic department. To enter hours worked for the biweekly work study student payroll for the academic department. To maintain electronic and/or paper records for the academic department. To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisitions department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols. As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department. To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department. To do related work as required. Education Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems; and Experience Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or Combination of Education and Experience Any combination of education and experience that shall be substantially equivalent to the above education and experience Or Combination of Education and Experience Additional Required Qualifications Knowledges Skills and Capacities The ability to integrate information from one type of application package to another; Excellent oral and written communication skills and interpersonal skills; the ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; a working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to organize departmental activities; the ability to work independently as well as part of a team; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; the ability to handle multiple tasks quickly with attention to detail; the ability to handle and maintain confidential matters; a working knowledge of a higher education system; the ability to generate accurate and concise informational and statistical reports; and related capacities and abilities. Preferred Qualifications Experience with graduate admissions, academic accreditation processes, and MSW programs; Proficiency with PeopleSoft and other higher education software; Experience conducting academic audits and managing purchasing, reconciliation, and budgeting processes; Strong skills in data analysis; Familiarity with HSIs in higher education; Demonstrated commitment to providing excellent student services. Number of Employees Supervised 0