Secretary Position Available In Washington, Rhode Island

Secretary 3.9 3.9 out of 5 stars Wood River Junction, RI 02894 The Chariho Regional School District is seeking applicants for a full-time District Secretary currently assigned to Richmond Elementary School. Work schedule is 8 hours per day (8-4), 5 days per week, year round. Position provides paid holidays, paid time off (PTO), paid vacation, health/dental/life insurance and state retirement plan. Hourly rate is $20 per hour.

Job specifications are intended to present a descriptive list of the range of duties performed by employees in the classification. Nature of WorkThis position requires complex and varied clerical work. An employee in this classification is responsible for the performance of a variety of clerical duties requiring the application of thorough knowledge of office practices, procedures and considerable judgment in their execution. The work of the secretary is distinguished from other clerical classes by the existence of general supervisory responsibility for the clerical operations of a school and by the complexity of clerical functions resulting from the administrative requirements of a particular program area. Work is reviewed through observations of operations and examination of final work products.

Duties and Responsibilities:

Serves as principal clerical assistant for a school building program and oversees the efficient operation of all clerical functions.

Types a variety of correspondence, memoranda, reports and other documents from copy rough draft, general instructions; for supervisor, staff, parent-teacher organization, teacher evaluations roster/class lists; dictation transcription devices; composes correspondence and notices for supervisors signature; proofreads all material for accuracy of spelling, grammar and punctuation, distributes mail to staff and opens supervisors mail.

Organizes and maintains office filing system; maintains a variety of records and reports, including those of confidential nature.

Types reports from information gathered from several sources; makes mathematical computations; provides supervisors with data used in the preparation of detailed reports; checks accuracy of background documents and final reports.

Logs and screens calls and callers; makes appointments for supervisors; schedule meetings and notifies participants; answers frequent questions from the public.

Responsible for and operates a variety of office equipment such as calculator, copier, duplicator/mimeo, typewriter, computer, and word processing programs.

Attendance recording and payroll for staff.

Assist in budget preparation including record keeping in regards to budgetary expenditures including responsibility for purchase orders and follow through.

Contact faculty and staff substitutes when needed as directed.

Assist in carrying our mandatory fire drills.

Arrange class coverage as directed generally by the administrator.

Clerical assistance to be provided when needed.

Responsible for maintaining records and ensuring coverage of building outside normal school hours.

Responsibility for contacting parents regarding childrens illness if nurse is not available.

Perform related work at required.

Knowledge of:

Business English, spelling and bookkeeping.

Modern office practices and procedures.

Relevant computer software (including, but not limited to Word, Excel).Requiring considerable knowledge of office and third-party regulations and procedures.

Ability to: Maintain confidentialityCarry out a variety of clerical functions with a minimum of supervisionMaintain accurate clerical records and prepare necessary reports.

Deal with the public in a courteous and effective manner.

Understand and follow oral and written instruction.

Skill in the operation of office equipment noted above.

Minimum Education, Certification and Training / ExperienceMust be of good characterMust possess a high school diploma or general equivalency