Secretary (8 hours/260 days) (July Start Date) Position Available In Aiken, South Carolina

Secretary (8 hours/260 days) (July Start Date) Aiken County Public Schools – 3.4 Aiken, SC Job Details Full-time $14.85 an hour 1 day ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Word processing Writing skills English Mid-level Microsoft Office 3 years High school diploma or GED Supervising experience Computer skills Presentation creation Typing Office management Office experience

Copywriting Full Job Description Position Title:

Hearing Office Secretary Department:

Student Services –

Hearing Office Reports To:

Director of Student Services FLSA Status:

Non-Exempt SUMMARY :

Provides clerical and administrative support to ensure the smooth and efficient operation of the Hearing Office. Performs a variety of duties, including editing and preparing professional documents using advanced Microsoft Word features, filing, copying, answering calls, scheduling appointments, processing mail, and entering data. Communicates effectively with parents, staff, and administrators.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides secretarial support using advanced skills in Microsoft Office Suite products, including Word, Excel, PowerPoint, Outlook, OneNote, and Publisher. Assist parents in resolving issues in accordance with district and board policy. Creates professional documents such as presentations, letters, reports, memos, and manuals. Perform duties such as answering, screening, and directing telephone calls/email, processing incoming mail, developing and maintaining a filing system, greeting visitors, scheduling meetings/hearings/appeals. Proofreads for grammar, punctuation, and consistency, and applies proper formatting and layout standards. May order, track, and monitor office supplies and equipment. Handles confidential documents appropriately and maintains secure files and records, including student and employee information. Enters data into computer systems as assigned. Communicates and interacts effectively with school administrators, staff, students, parents, community members, business representatives, government officials, and other agencies. Accurately maintains calendars for the Hearing Office. Serves as liaison between the Hearing Office, principals, teachers, support staff, district offices, and other personnel. Maintains office inventory and orders supplies in consultation with the supervisor. Participates in district-wide meetings, training sessions, and information dissemination. Supports the department/office by ensuring accurate and effective data usage, maintaining reliable communication between district and school levels. Responds to complaints and inquiries, referring them as needed, and provides accurate interpretation of school district policies, rules, and regulations. Compiles and analyzes data, prepares statistical reports, and maintains various recordkeeping systems, including those of a confidential nature. Operates general office equipment, including computers, printers, copiers, projector screens, calculators, fax machines, and telephones. Performs other duties as assigned by the Hearing Officer and/or Director of Student Services.

JOB SPECIFICATIONS

EDUCATION and/or

EXPERIENCE

Minimum of high school diploma and three years of experience using computer applications in an office environment, or a post-secondary degree in computer applications with some related work experience; or an equivalent combination of education, training, and experience. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

SUPERVISORY RESPONSIBILITIES

Not applicable

LANGUAGE SKILLS

Advanced knowledge of Business English, spelling, punctuation, mathematical computation, and possession of an excellent vocabulary. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write and/or type routine reports and correspondence. Ability to speak effectively before groups of district personnel or organizations.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals. Application of percentages, ratios, and proportions to practical situations is required.

REASONING ABILITY

Ability to interpret and carry out instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to analyze information and use logic to address work-related issues and problems. Ability to quickly assess employee, departmental, and administrative needs and provide timely feedback. Ability to analyze varied functions, processes, and tasks for the preparation of varied and complex records and reports. Thorough knowledge of the principles of office management and modern office procedures, systems and equipment such as typewriters, calculators, and word processors. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Knowledge in maintaining confidentiality of information of a sensitive and confidential nature. Ability to type clear copy at the minimum required rate. Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner. OTHER SKILLS and

ABILITIES

Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to operate a personal computer and related software. Ability to work independently, with limited supervision. Ability to develop effective working relationships with students and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to develop effective working relationships with staff and district employees. Proficiency with Microsoft applications such as Excel, Word, and PowerPoint required. Ability to perform duties with a high level of detail and accuracy. Ability to self-monitor and manage multiple tasks while working individually and with members of a group.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will occasionally lift and/or move up to 25 pounds, such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen, and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Routine local travel is required. Duties of the job require frequent use of a computer monitor and related equipment.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud, depending upon the activity in the particular part of the day. Frequent interruptions and immediate attention to unexpected situations are expected.

TERMS OF EMPLOYMENT

Varies depending on school level Clerk & Office Staff Hourly Pay Scale The terms of employment detailed in this job description are based on full-time employment during the school year. Conditions of employment adjusted for part-time employees or individuals who are hired for less than an entire school year.

EVALUATION

Performance of this job evaluated annually according to Board Policy.

DISCLAIMER STATEMENT

The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Updated 2025