Administrative Assistant / Harris Position Available In Anderson, South Carolina

Administrative Assistant / Harris

Salary
$32,686.00•$60,471.00 Annually
Location Anderson County, SC
Job Type
FTE•Full-Time
Job Number
175675
Agency
Department of Mental Health-Harris Psychiatric Hospital
Opening Date
04/17/2025
Closing Date
5/1/2025 11:59 PM Eastern

Class Code:

AA75

Position Number:

60007687

Normal Work Schedule:

Other
Normal Work Schedule (Other):
Monday•Friday (8:00AM•4:30PM)
Pay Band
Band 4
Opening Date
04/17/2025
EEO Statement
Equal Opportunity Employer

Agency Specific Application Procedures:

You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line.
Veteran Preference Statement
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

DESCRIPTION

BENEFITS
QUESTIONS
Job Responsibilities
With our Agency’s mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the Department of Mental Health, Patrick B. Harris Psychiatric Hospital, 130 SC-252, Anderson, SC 29621.
Responsibilities for the Administrative Assistant include but are not limited to:
As the Administrative Assistant I, under limited supervision, you will function as the Administrative Assistant and Office Manager for the Program Manager II (COO/Director of Administrative Services) at Patrick B. Harris Psychiatric Hospital.
Plans and coordinates the daily office functions for the Division of Administrative Services. Develops and/or implements recommendations focused on procedural improvements. Ensures appropriate liaison communication for the Director of Administrative Services, and other organizational components and individuals within the hospital. Maintains the daily calendar of the Director of Administrative Services, as necessary, to ensure continuity in operations. Assists the Director of Administrative Services in the preparation for surveys and audits by state, federal and other licensing or accrediting agencies. Assists the Office of the Hospital Director in preparation of surveys and audits as needed. Complies with all legal responsibilities and requirements. Screens telephone calls and uses judgement in forwarding telephone calls to appropriate staff. Reviews incoming correspondence to determine what should be processed personally and uses judgement to forward the remainder of correspondence, reports and documents through tickler system; develops, modifies and maintains filing system. Develops forms unique to a specific issue when appropriate for facility use. Monitors end dates for professional contract renewals and ensures professional contracts are updated for approval, corrected as needed, and filed accurately. Reconciles contract staff invoices and timesheets for processing of payments. Initiates the agenda and takes notes at meetings chaired by the Director, Administrative Services, afterwards composing minutes and distributing them in a timely manner. Types from handwritten notes and transcribes in a wide variety of formats. Updates the Administrative Services’ copy of the HPH Policy and Procedure manual with new/revised policies.
Updates Yodeck, our internal video monitor platform, with announcements and relevant content for staff. Assists the Office of Hospital Director in the absence of the Administrative Assistant as needed with taking minutes of meetings and composing the minutes, retrieving the mail, distributing reports, and reconciling assigned time-keeping records.
Maintains clinical competency by mastering required mandatory and non-mandatory in-services or training, such as MAPS/MANDT, CPR, and SCEIS Modules. Performs other related duties and special projects upon request by the Director of Administrative Services. Minimum and Additional Requirements

State Minimum Requirements:

A high school diploma and work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the related work experience.
Agency (Facility)

Minimum Requirements:

A bachelor’s degree and one (1) year responsible clerical or administrative experience; or high school graduation and five (5) years’ responsible clerical or administrative experience.

Note:

If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Preferred Qualifications
Bilingual abilities in English and Spanish (or another language) are a plus.
Additional Comments
The selected applicant must be able to stand, walk, sit for long periods of time. Must be able to use office equipment and computer, stoop, bend, push, pull, and must be able to walk up 2 to 3 flights of stairs. Must be able to lift up to 50 pounds.
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex•including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
15 days annual (vacation) leave accrual per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave (Six Weeks for mother per year/Two Weeks for partner per year)
State Retirement Plan and Deferred Compensation Programs
Employer
State of South Carolina
Agency
Department of Mental Health-Harris Psychiatric Hospital
Address
P.O. Box 485
Columbia, South Carolina, 29202
Phone
803-898-8600
THE

LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY. THIS DOCUMENT DOES NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. THE AGENCY RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.

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