Administrative Assistant Position Available In Charleston, South Carolina

Administrative Assistant Hana Engineers and Consultants LLC North Charleston, SC 29406 • Hybrid work

Description:

Hana Engineers and Consultants, LLC is seeking to hire a full time Administrative Assistant for our North Charleston, SC office. This position is hybrid, consisting of remote and in-person work, with a requirement to be in the office for a minimum of two days per week.

Requirements:

Core Roles/Responsibilities:

Administrative tasks, such as Coordinating and expediting documents and forms to necessary parties. Organizing, tracking, and maintaining company and employee certifications. Developing and maintaining company project databases. Managing company submissions to subcontractor portals. Purchasing and maintaining inventory of office supplies, including but not limited to stocking the office snacks and coffee as needed. Tracking requests for company mobile phones and placing orders as needed. Assisting with general office housekeeping to ensure a clean and organized work environment. Assisting staff who require additional administrative support (e.g., composing business correspondence, mailing, emailing, ordering assistance, etc.) Maintain and track industry memberships. Marketing tasks, such as Tracking and coordinating conferences, including registrations, travel arrangements as needed, hotel reservations, conference materials, etc. Assisting with the company monthly newsletter, including gathering content, drafting articles, editing, and coordinating distribution. Other tasks, such as Technical editing for project work. Working directly with Management, clients, and workforce to ensure a smooth-running company, as well as handling occasional off-site tasks such as pickups and mailings.

Minimum Qualifications:

Associate degree in related field or equivalent combination of education, experience and training that provides the required knowledge and skills. Minimum 1-year relevant experience. Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to format documents and manage data effectively Strong organizational skills, attention to detail, and a proactive nature to tasks. Excellent written and verbal communication. The ideal candidate is a self-driven, team player that thrives in a fast-paced environment, with the ability to manage multiple deliverables and deadlines, learn quickly, and take directions.

Preferred Qualifications:

Degree in communications, English, marketing, technical writing, business administration, or related field. Experience within the architecture, engineering, or construction fields. Experience with Adobe Creative Cloud and Adobe Acrobat. Experience with Notion. Ability to learn new software with minimal oversight.