Administrative Assistant Position Available In Charleston, South Carolina
Tallo's Job Summary: The Administrative Assistant position at Ravenel Associates in Charleston, SC involves answering phones, resolving issues, processing checks, updating files, creating newsletters, coordinating maintenance requests, assisting residents and new owners, sourcing vendors, updating websites, preparing meeting materials, managing reservations, and performing various administrative tasks as assigned by the Community Manager.
Job Description
Administrative Assistant Ravenel Associates Charleston, SC 29403 Administration Assistant Answer phone, record messages, and work with Community Manager on issue resolution. Record and process checks brought to the site office. Responsible for updating homeowner association files including necessary changes to contact information for owners and tenants. Work with the Community Manager to create monthly newsletter content. Coordinate maintenance requests and work with maintenance supervisor. Assist residents with questions, comments and concerns via email. Assist new owners with community fobs, Rules/Regulations, and property amenities. Assist with sourcing vendors/contractors and placing service calls. Assist with scheduling visits, inspections, and appointments with vendors and contractors. Update community website as requested. Assist the manager with preparation and distribution of annual homeowner meeting materials. Attend the annual homeowners meeting, check in the owners, assist with election procedures. Ensure office and clubhouse are organized, and order office, janitorial and maintenance supplies as required. Create new and replacement card keys for residents. Manage clubhouse reservation process and coordinate rentals. Assist in obtaining certificates of insurance and W-9 information for new vendors. Perform miscellaneous job-related duties that include assistance with administration, projects, and tasks as assigned by the Community Manager.
