Milling Administrative Assistant Position Available In Cherokee, South Carolina
Tallo's Job Summary: Villager Construction, Inc. is seeking a Milling Administrative Assistant in Gaffney, SC to support the Milling Administrative Manager. Duties include handling certified payroll reports, EBO lien waivers, new customer documentation, business license renewals, administrative tasks, AR/AP, and various other responsibilities. Basic qualifications and software knowledge are required. Email resume to ksutter@villagerci.com. Full-time position with benefits offered.
Job Description
Milling Administrative Assistant 3.7 3.7 out of 5 stars Gaffney, SC 29341 Milling Administrative Assistant Villager Construction, Inc. is looking for a Milling Administrative Assistant to support the Milling Administrative Manager with the following list of duties, including, but not limited to:
Certified Payroll Reports:
o Manual entry of Certified Payroll reports into web-based software programs for NY & Southern projects o Prepare/deliver all certified payrolls to all customers o Prepare/enter/deliver all monthly/quarterly utilization payroll reports o Acknowledge all payment receipts in
EBO Lien Waivers/Final Lien Releases:
o Review/return all lien releases for payment o File all documents in project folders
New Customer Documentation:
o Send new customer forms to all potential new customers for NY/South o Prepare and deliver all credit trade reference forms o Send all new customer forms and references to controller for approval o Setup new customers in Sage Timberline Assistance with
Business License Renewals:
o Assist with reports/manual check requests for renewal and/or new state/town/county business licenses in NY & Southern regions o File all active business licenses Train as a back-up to Milling Administrative Manager for the following: o Weekly NY/South Milling payroll review for all milling field staff o Subcontract review and execution
Administrative Duties:
o Prepare all NY/South tickets weekly for approval by estimator o Weekly and monthly invoicing for NY/South projects o Build contracts in Sage Timberline o Job setup in Sage Timberline and B2W (Day Rate projects) o Responsible for various job management reports
AR/AP:
o Review AR collections weekly (Day Rate projects) o Request payment status and proper notation in Sage Timberline o Assist with AR discrepancies o Weekly review of hotel engine invoices for payment
Various Tasks:
o Order office supplies o Assist with preparation of HR paperwork for new hires o Assist with coordinating events for Southern region o Weekly office cleaning (Friday) Basic Qualifications o Experience in the construction industry o
Software:
Adobe Acrobat, Word, Outlook, Sage Timberline, Timberscan, Equity Business Opportunity (EBO) and LCP Tracker/B2G (Preferred), B2W software o Organization is a must o Strong written and oral communication skills o Willingness to adjust to ever changing role o Regular attendance required Please send resume to ksutter@villagerci.com. Villager Construction Inc. is an EEO/AA employer. To build a diverse workforce we encourage applications from minorities, women, veterans, and individuals with disabilities.
Job Type:
Full-time Pay:
$22.00 – $24.00 per hour
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance
Schedule:
8 hour shift Monday to
Friday Work Location:
In person
