ADMINISTRATIVE ASSISTANT Position Available In Richland, South Carolina
Tallo's Job Summary: The Administrative Assistant position at the City of Columbia in Columbia, SC, involves performing routine clerical work to support department operations, providing professional customer service, and following set procedures under close supervision. The work is sedentary, requiring physical abilities such as hearing, speaking, and visual acuity. Responsibilities include answering phones, managing work orders, maintaining documentation, and assisting with compliance efforts. Additional duties include data entry, filing, processing documents, and responding to inquiries. The position requires knowledge of mathematics, the ability to copy/transcribe data, serve customers, use office equipment, perform semi-skilled work, read/write routine sentences, and guide others in a stable environment with clear instructions.
Job Description
ADMINISTRATIVE ASSISTANT
City of Columbia – 3.6 Columbia, SC Job Details Full-time $32,105.00 – $40,131.50 a year 2 days ago Qualifications Transcription Data entry 1 year Entry level Copywriting Full Job Description JOB This position performs routine to moderately clerical work in support of efficient and effective department operations; provides professional, courteous customer service at all times; and performs related duties as assigned. The incumbent works according to set procedures under close supervision.
The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: fingering, grasping, handling, hearing, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity, and walking.
Work environment involves exposure to no known environmental hazards; and is safe and secure that may periodically have unpredicted requirements or demands.
EXAMPLE OF DUTIES
Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed. Use cell phone to communicate with field personnel;Assist in managing the increasing volume of work orders, unit turnovers, vendor coordination, and general facility management tasks; Streamline maintenance-related operations to ensure timely responses, improved workflow efficiency, and a reduction in resident complaints.
Support the Facility Manager and Property Management team in maintaining accurate and organized documentation.
Aid in the Corporation’s compliance efforts by preparing for audits and site inspections with complete and accurate records.
Receive and track maintenance requests from tenants. Follow up with tenants on completed work orders to ensure satisfactionHelp coordinate move-ins and move-outs, including inspections documentation.
Receive and track maintenance requests from tenants. Follow up with tenants on completed work orders to ensure satisfactionGreets office visitors; directs visitors to appropriate office and/or provides information and assistance as requested;Provides a variety of information to the public regarding department procedures, policies and methods;Distribute marketing materials and maintain a professional, inviting office environment.
Assist with maintaining an organized filing systems for leases, tenant records, and other documents.
Types, copies, files, processes, mails and/or transmits various documents, which may include forms, work orders, permits, correspondence, memos, reports, official or legal documents, notices, transmittals, etc.;Assists in entering, preparing and processing department records;Compiles data for records and reports as requested;Performs other routine clerical work, including but not limited to copying documents, filing documents and retrieving files, sending and receiving faxes, entering and retrieving computer data, assembling materials, running errands, etc.;Receives and responds to inquiries and requests for assistance from other City departments, agencies, organizations, professionals and the public; Performs specialized clerical duties peculiar to the department to which assigned;Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills; andPerforms other related duties as assigned.
SUPPLEMENTAL INFORMATION
Knowledge of mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic or geometric construction. May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry, plane and solid, and rectangular coordinates; mathematical classifications or schemes;Ability to copy, transcribe, enter or post data or information;Ability to serve others such as customers, attending to their requests and exchanging information with them;Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;Ability to perform semi-skilled work involving set procedures and rules but with frequent problems;Ability to read routine sentences, instructions, regulations, procedures or work orders; writing routine sentences and completing routine job forms and incident reports; speaking routine sentences using proper grammar;Ability to perform clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results; andAbility to guide others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine.
