Administrative Assistant Position Available In Richland, South Carolina

Administrative Assistant 4.2 4.2 out of 5 stars Richland, SC Posting Number

STA00472PO25

Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/131917 Job Level P0

• Professional Business Title (Internal Title) Administrative Assistant Campus Columbia Work County Richland College/Division Access, Civil Rights and Community Engagement Department Access, Civil Rights and Community Engagement State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range $37,735
• $56,602 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Standard working schedule: 8:30am
• 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the “Working at USC” section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary The Office of Access and Opportunity at the University of South Carolina is seeking a highly organized and proactive Administrative Assistant to provide essential support in a collaborative environment. In this role, you will be the first point of contact for visitors, ensuring they are warmly greeted and directed to the correct campus offices. Key responsibilities include managing office communications, maintaining records, processing invoices, handling accounts payable and receivable, and coordinating meetings and events, along with managing office supplies and assisting with scheduling for staff members. Additionally, you will support special projects, develop program resources, and collaborate with other University offices, providing opportunities to train and supervise student assistants while contributing to office efficiency, making it an ideal position for someone with strong organizational and communication skills and a commitment to professional growth in a goal-oriented environment. Job Related Minimum Required Education and Experience Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Bachelor’s degree and 3+ years of related work experience. Familiarity with USC systems (e.g., Banner, EAB Navigate360). Knowledge of Access and Opportunity-focused programming and university operations. Knowledge/Skills/Abilities Proficiency in Microsoft Office (Word, Excel, Outlook, OneNote); Adobe Acrobat; and Canva for digital content creation and presentation. Excellent verbal and written communication. Strong organizational and time management skills with a demonstrated ability to prioritize tasks effectively. Keen attention to detail and accuracy in clerical and financial tasks. Ability to work independently, efficiently, and resourcefully. Demonstrates capacity for critical thinking and problem-solving. Collaborative team player with a professional and proactive attitude. Ambitious and motivated to contribute to a mission-driven environment focused on access, opportunity, and inclusive excellence. Job Duties Job Duty Reception and Communication Greet and assist all visitors with professionalism and care. Serve as the first point of contact for phone, email, and in-person inquiries. Direct visitors and communications to appropriate personnel. Maintain a clean, welcoming, and organized reception area. Essential Function Yes Percentage of Time 30 Job Duty Administrative and Office Support Aid in the daily management of office operations, supplies, and equipment. Assist the office in planning and executing internal meetings and events, both on and off campus, including booking meeting rooms, arranging travel, catering, and other necessary arrangements. Organize and maintain electronic and physical records and files. Manage the calendars for the Access and Opportunity staff, anticipating the team’s needs ahead of appointments and workshops to ensure smooth and efficient scheduling. Essential Function Yes Percentage of Time 30 Job Duty Financial and Budget Support Assist with budget tracking, purchasing, reimbursements, and processing of financial documents. Generate reports and invoices as needed. Maintain accounts payable/receivable and journal entries. Essential Function Yes Percentage of Time 15 Job Duty Project Support and Special Assignments Conduct research for special initiatives affiliated with the Office of Access and Opportunity and its affiliated institutes. Essential Function Yes Percentage of Time 10 Job Duty Event Support Support the planning and execution of office events, orientations, and outreach programs. Serve as liaison to external event staff and university departments for programming needs. Essential Function Yes Percentage of Time 10 Job Duty Student Support Monitor and designate assignments for student assistants, as well as quality review of these assignments. Provide training on various systems, including Outlook, Teams, Zoom, and Canva, for student assistants and respective stakeholders. Essential Function Yes Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 06/12/2025 Job Close Date 07/11/2025 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by July 11, 2025. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC.

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//uscjobs.sc.edu/postings/188938 EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.