Administrative Associate II Position Available In Richland, South Carolina

Description Provides professional administrative support for a department Handles typing, verification, copying, faxing, updating records, and filing Orders supplies, prepares travel arrangements, and coordinates special projects Creates complex spreadsheets and manages routine inquiries Assists with ID administration requests, mail handling, and staffing requisitions Generates reports for statistical analysis and workload management Types, edits, formats, and updates forms, correspondence, and documents (40%) Maintains departmental records, files, job descriptions, and meeting schedules (25%) Covers phones, processes mail, orders supplies, and arranges travel (20%) Tracks follow-up information, coordinates maintenance and housekeeping (10%) Ensures matters are handled or referred in management’s absence (5%)

Additional Skills & Qualifications Required Education:

Associate’s Degree or Two years of job related work experience or a combination of education and experience equal to 2 years.

Required Work Experience:

3 years administrative support experience.

Preferred Education:

Bachelor’s Degree Preferred Work Experience:

2 year of industry-specific work experience. Onsite everyday Acceptable hours are 7-4, 8-5, 9-6. Previous administrative experience with preferred experience with PREQ, invoicing and travel planning. (Will still review them if they don’t have this experience).

Required Technologies:

Adobe, Microsoft products

• Excel, Word, Teams Outlook Day to Day Administrative duties
• processing invoices for payment, placing tickets for staff, organizing events
• reserving rooms, etc, making travel arrangements, submitting expense reports.

Soft Skills:

Communication, collaborative, self-motivated.

The Team:

Small administrative support team of 3 supporting a large division of ~400 people with 8 directors. Entry level candidates are okay as long as they meet the min requirements of the job Experience Level Entry Level