Administrative Specialist II Position Available In Richland, South Carolina

Administrative Specialist

II 4.2 4.2

out of 5 stars Richland, SC Posting Number

STA00289PO25

Job Family Administrative Support Job Function Receptionist USC Market Title Receptionist Link to USC Market Title https://uscjobs.sc.edu/titles/131943 Job Level A2

• Administrative/Operational Support Business Title (Internal Title) Administrative Specialist II Campus Columbia Work County Richland College/Division Darla Moore School of Business Department DMSB Undergraduate Division State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range $37,735
• $56,602 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Standard working schedule: 8:30am
• 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the “Working at USC” section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary The Darla Moore School of Business Undergraduate Advisement Offices invites applications for a full-time Administrative Specialist II position. The position serves as an initial contact with students, faculty, staff, and other visitors at the Darla Moore School of Business Undergraduate Advisement Office. Under general supervision, the Administrative Specialist will provide support for the front desk reception area operations including answering phones, monitoring mail and email, providing administrative forms upon request, and accessing electronic student folders. The Administrative Specialist will assist with monitoring and designating assignments for student assistants, as well as quality review of these assignments. Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED. Requires 1 or more years of job related experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge of USC policies and procedures is desired. Knowledge of student management systems EAB Navigate360 and Banner Self Service Carolina is preferred. Knowledge/Skills/Abilities Proficiency in Microsoft Office suite, primarily Word, Excel, Outlook, and OneNote; knowledge of Adobe Acrobat. Must be able to communicate effectively and courteously, have ability to prioritize and be a good team member. Ability to plan and organize work activities, flexibility, and operate independently with minimal supervision. Job Duties Job Duty Serve as an initial contact with students, parents, faculty, staff, and other visitors to the DMSB Undergraduate Office. Under general supervision, provide support for front desk reception area operations including answering phones, monitoring mail and email, providing administrative forms upon request, and accessing electronic student folders. Provide assistance for various student management systems and appointment processes. Assist with monitoring and designating assignments for student assistants, as well as quality review of these assignments. Essential Function Yes Percentage of Time 60 Job Duty Assist with creating, scanning, and organizing approximately 6000 electronic student files and documents. Essential Function Yes Percentage of Time 15 Job Duty Assist with daily management and organization of office operations, supplies, and equipment. Assist office in planning and executing internal office meetings and events both on and off campus including booking meeting rooms, travel, catering and other needs. Ensure lobby area is clean, organized, and ready for students and other visitors. Perform other essential functions as necessary. Essential Function Yes Percentage of Time 15 Job Duty Serves as contact to University Center, DMSB Ambassadors, and other event staff. Monitor upcoming DMSB academic information sessions, which includes designating the venues based on crowd size and distributing informational material to visiting parents and students. Assist as needed with Summer Orientation and events sponsored by USC Admissions Office. Essential Function Yes Percentage of Time 10 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 04/15/2025 Job Close Date 05/30/2025 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 30, 2025.

Quicklink for Posting https:

//uscjobs.sc.edu/postings/185941 EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.