Administrative Assistant Position Available In Union, South Carolina

Administrative Assistant 4.2 4.2 out of 5 stars 309 East Academy St, Union, SC 29379 Posting Number

STA00475PO25

Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 – Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Union Work County Union College/Division USC Union College/Division Level Department USC Union Palmetto College State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range $37,735 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5

Work Schedule Standard Working Schedule:

8:30 a.m. – 5:00 p.m. Must be willing to work a flexible schedule to meet the needs of the department. Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the “Working at USC” section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary Assist the Associate Dean with the following tasks: type and copy correspondence, reports, and related materials for the Academic Dean and assigned faculty; maintain academic files; maintain strict confidentiality and abide by all FERPA guidelines; prepare travel forms for faculty; receive, open, sort and initiate action on incoming and outgoing mail; answer office’s main phone line and respond to all messages in a timely manner; take and forward accurate messages to faculty and Academic Dean; post notices to inform students if classes are late or have to be canceled; course evaluation program each semester; serve as the secondary campus compiler for tenure and promotion candidates, mid-term grade reporting each semester, attendance reporting each semester, create and distribute academic probation and suspension letters, prepare and edit course schedules and final exam schedules; maintain record of course syllabi each semester; maintain accurate record or course enrollments each semester; coordinate Awards Program, Teacher of the Year nomination, and First Generation College Celebration Day; proctor tests as needed; purchase office supplies for Academic Affairs. Provide general support in the Office of Academic Affairs for students seeking assistance with setting up their Self-Service Carolina/Blackboard/DUO Mobile accounts, registering their classes in Self-Service Carolina, navigating their Blackboard course sites and other basic functions across those student platforms that they may need assistance with. May also provide this type of assistance to instructors who seek it while in Academic Affairs. Engage in professional development and training opportunities relevant to the services provided by the Office of Academic Affairs, including Explorance Blue, Academic Advising, etc. Assist with special campus events, other administrative duties as assigned, and assist around campus as needed, when available. Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED. Requires 1 or more years of job related experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Familiarity with USC Union Academic Programs, USC database familiarity, preferably Self-Service and/or Banner. Knowledge/Skills/Abilities Position requires excellent computer skills. Must have great communication skills. Must be able to interact and work well with administration, faculty, staff, students, and general public. Must have the ability to analyze situations, academic programs, and problems. Must be organized, dependable and trustworthy. Job Duties Job Duty Assist the Associate Dean with the following tasks: type and copy correspondence, reports, and related materials for the Academic Dean and assigned faculty; maintain academic files; maintain strict confidentiality and abide by all FERPA guidelines; prepare travel forms for faculty; receive, open, sort and initiate action on incoming and outgoing mail; answer office’s main phone line and respond to all messages in a timely manner; take and forward accurate messages to faculty and Academic Dean; post notices to inform students if classes are late or have to be canceled; course evaluation program each semester; serve as the secondary campus compiler for tenure and promotion candidates, mid-term grade reporting each semester, attendance reporting each semester, create and distribute academic probation and suspension letters, prepare and edit course schedules and final exam schedules; maintain record of course syllabi each semester; maintain accurate record or course enrollments each semester; coordinate Awards Program, Teacher of the Year nomination, and First Generation College Celebration Day; proctor tests as needed; purchase office supplies for Academic Affairs. Essential Function Yes Percentage of Time 45 Job Duty Provide general support in the Office of Academic Affairs for students seeking assistance with setting up their Self-Service Carolina/Blackboard/DUO Mobile accounts, registering their classes in Self-Service Carolina, navigating their Blackboard course sites and other basic functions across those student platforms that they may need assistance with. May also provide this type of assistance to instructors who seek it while in Academic Affairs. Essential Function Yes Percentage of Time 25 Job Duty Engage in professional development and training opportunities relevant to the services provided by the Office of Academic Affairs, including Explorance Blue, Academic Advising, etc. Essential Function Yes Percentage of Time 15 Job Duty Assist with special campus events, other administrative duties as assigned, and assist around campus as needed, when available. Essential Function Yes Percentage of Time 15 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date 08/01/2025 Job Open Date 06/12/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicant Please attach a cover letter indicating your interest in this position, resume, and list of professional references including their names, phone numbers, and email addresses. Professional references will be contacted directly for letters of recommendation Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting https:

//uscjobs.sc.edu/postings/188950 EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.