Secretary/PowerSchool Operator Position Available In Williamsburg, South Carolina

Secretary/PowerSchool Operator 4.1 4.1 out of 5 stars

Kingstree, SC Reports To:

Principal

TERMS OF EMPLOYMENT

205-Days Knowledge, Skills, Abilities Required Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook) Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator, with a high degree of accuracy. Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time. Self-starter; able to work independently. Strong telephone and interpersonal communication skills. Ability to lift 40 lbs. to shoulder height occasionally. Knowledge of computers, networking, and office practices. High level of accuracy in data entry and management. Communication skills to communicate with school personnel, students, parents, and outside agencies. Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines. Keeps information confidential. Needs limited supervision and is able to work independently and as a part of a team. Uses initiative in carrying out recurring assignments independently without specific instructions. Able to make decisions and solve problems with school data and information provided.

Education, Training Required :

High school diploma and a minimum of two years of experience with computer processing and data entry required. Associates Degree from a two year college or technical school preferred.

Primary Responsibilities:

Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district. File and sort paperwork. Input data for recordkeeping in multiple software systems. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type and/or draft letters of correspondence. Maintain and order supplies; organize storage areas. Process invoices, track expenses, and produce expense reports. Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes. Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district. Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, test scores, immunizations, demographics, etc. Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures. Directs teachers concerning attendance procedures and policies. Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Withdraws departing student from PowerSchool. Maintains a log of students who entered and departed the school throughout the year.

Secondary Responsibilities:

Other clerical duties as assigned by the principal.