Secretary – Behavioral Science Position Available In Chester, Tennessee

Secretary

• Behavioral Science 4.

1 4.1 out of 5 stars 158 East Main Street, Henderson, TN 38340

Description:

Summary

• The Department of Behavioral Sciences at Freed-Hardeman University invites applications for a secretary to work with the undergraduate programs in the Department of Behavioral Sciences.

The secretary works with the department chair, program coordinators of the undergraduate majors, and departmental faculty to complete secretarial, clerical, and administrative tasks. They will communicate with faculty, students, and potential students and be a positive representative of Freed-Hardeman University and the departmental programs. They also serve as a liaison with other academic departments, as well as assign and review the work of student workers and graduate assistants. Essential Duties and Responsibilities include the following. Other duties may be assigned. Works directly with the chair of the Department of Behavioral Science and the director of the Social Work Program. Plans and organizes work activities each week; works with student files on a daily basis; prepares reports and other documents for the administration as needed. Coordinates collection of documents and data to meet various academic deadlines throughout the year, including textbook requisitions, syllabi, course schedules, and workloads. Assists faculty members in the preparation of classroom materials and in test preparation and grading tests and/or assignments. Drafts and/or types a variety of documents and forms. Manages and updates the departmental websites; edits, proofs, revises, and submits for approval to Web Master. Prepares special reports and performs special projects that may require researching, gathering, and organizing information from a variety of sources. Prepares spreadsheets and/or Excel documents, especially for maintaining enrollments, credit hours, and student headcount. Assists the director of the Social Work program in reports for the Council on Social Work Education and assists in the preparation of accreditation documents. Responsible for processing new student application folders. Responds to phone calls and correspondence from prospective students, students, and faculty. Maintains all undergraduate student files in the departmental office; monitoring counseling guides; preparing graduation paperwork and submitting to Registrar. Privacy is a priority when dealing with student records. Performs various other duties when asked or needed. Supervisory Responsibilities Coordinates and supervises the work of student workers and graduate assistants.

Requirements:

Competencies To perform the job successfully, an individual should demonstrate the following competencies: Customer Service

• Responds promptly to faculty and student needs; solicits feedback to improve service; responds to requests for service and assistance; meets commitments. Interpersonal Skills
• Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things. Oral Communication
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Written Communication
• Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Professionalism
• Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. Attendance/Punctuality
• Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. Dependability
• Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Requirements An active member in good standing of the churches of Christ. An earned associate’s degree (A.A.) or higher, or one to two years related experience and/or training, or an equivalent combination of education and experience. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, students, or employees of organization. Skills in basic mathematical operations and computer proficiency.

Compensation:

Position rank will be based on degree and experience. Salary will be commensurate with degree, background, and experience. Benefit information and an application may be accessed at http://www.fhu.edu/HR. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of FHU Portals; Google Docs; Target X. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Freed-Hardeman University is an academic community, associated with churches of Christ, which is dedicated to providing excellent undergraduate, graduate, and professional programs. The mission of Freed-Hardeman University is to help students develop their God-given talents for His glory by empowering them with an education that integrates Christian faith, scholarship, and service. Pursuant to this mission and Section 703(e)(2) of Title VII of the Civil Rights Act, Freed-Hardeman University exercises a preference for applicants active within the churches of Christ. Freed-Hardeman University complies with all applicable federal and state non-discrimination laws and does not unlawfully discriminate on the basis of race, color, national origin, age, sex, disability, or prior military service in the administration of its employment practices.