Office Administrative Assistant (TN) Part time Position Available In Cocke, Tennessee
Tallo's Job Summary: Perform a wide range of administrative and office support activities for the Office Manager, Managers, and Supervisors to facilitate efficient operations. Responsibilities include overseeing reception, answering calls, creating purchase orders, maintaining expense spreadsheets, coordinating meetings/travel, and assisting with HR functions. HS Diploma required, computer skills preferred. Reports to HR Manager.
Job Description
Office Administrative Assistant (TN) Part time 3.0 3.0 out of 5 stars 815 Industrial Rd, Newport, TN 37821
Description:
POSITION SUMMARY
Perform a wide range of administrative and office support activities for the Office Manager, Managers, and Supervisors to facilitate the efficient operations of the organization.
ESSENTIAL FUNCTIONS
Oversee reception area/lobby, receive and directs visitors and clients. Answer, screen and transfer in bound phone calls.
Perform purchasing functions:
create purchase orders, file receivers and purchase orders, maintain spreadsheet for expense tracking. Perform time keeping functions, Nova-Time edits and training hours. Maintain and distribute attendance, crewing and other HR related reports Schedule and organize complex activities such as meetings, travel, conferences and department activities. Maintain training matrix, verify attendance and points. Create, maintain and distribute reports regarding employee training. Assist with maintenance of office equipment, coordinate repair of equipment and review equipment contracts. Assist with Plant safety requirements including record keeping. Keep track of office and Plant supplies consumable items, send requisition to replenish supplies when needed. Other office functions as directed by supervisor.
OTHER RESPONSIBILITIES
HR related functions are sensitive and must be held in a confidential manner; Responsible for following all Safety Rules, policies, procedures and work instructions; Responsible for following all Food Safety related policies and procedures;
Backup:
Office Mgr.
Requirements:
EDUCATION AND TRAINING
HS Diploma
EXPERIENCE
Competent computer skills Experience in Human Resource and other office functions preferred.
Computer skills:
Microsoft office
- Word, Excel, PowerPoint and Outlook.
Knowledge of operations of standard office equipment Knowledge of principles and practice of basic office management.
PHYSICAL DEMANDS
Fine Manipulating
- (10%) Simple Grasping
- (10%) Firm Grasping
- N/A Lifting or Carrying
- (10%) Pushing or Pulling
•
N/A EQUIPMENT USED
Computer, copier, printers, general office equipment Phone Calculator
CONTACTS
Employees All plant management and supervisors. Corporate
HR SUPERVISION
Reports to HR Manager
