Department Administrative Assistant Position Available In Davidson, Tennessee

Department Administrative Assistant Fortis Institute Nashville, TN 37211

Position Summary:

The Nursing Administrative Assistant reports to the Dean of Nursing and works directly with other campus staff/faculty to meet Nursing Department organizational needs. The Administrative Assistant is responsible for performing functions that support the delivery of the Nursing program.

Essential Duties and Responsibilities:

Displays excellent communications and organizational skills in responding to faculty, students, other college staff as well as other community stakeholders. Solves problems within the scope of the position or promptly refers issues to appropriate staff as needed. Promotes positive image and reputation of nursing program in classroom, academic community, health care community and community at large. Adheres to the Fortis policies and procedures for the College and the nursing program. Exercises appropriate judgment in carrying out instructions. Seeks guidance from the Dean of Nursing or Campus President for issues as needed. Responsible for planning and conducting the activities for the Nursing graduations and Nursing Pinning ceremonies. Attends and prepares minutes for faculty and committee meetings. Performs the office and/or clerical support for the department of nursing. Responsible for collection of new faculty paperwork, i.e., pre-employment license web verification, curriculum vitaes, official transcripts, current CPR and updated immunizations to ensure completeness of nursing faculty personnel files Collects and prepares all faculty CEU completion and certification documentation and files in personnel files Maintains a calendar of needed certifications, CEUs and Licensure renewals required for all Nursing Faculty and DON. Maintains all nursing faculty files and nursing student files according to accreditation policies and procedures. Implements effectively the Evolve Success Program (ESP), which includes student access to: the Evolve Hesi Specialty Exams, E-Books and electronic resources and the Elsevier Case Studies and Practice Tests, to help student prepare for the NCLEX. Responsible for review and identify areas for correction on the daily attendance input reports and responsible for reconciliation of the EA Nursing Attendance Report including collection of active students’ makeup attendance documentation to assure 100% compliance with attendance policy requirements. Answers phones and relays messages Designated as a backup Receptionist for the Main Phone system in Reception Manages Dean of Nursing and Clinical Coordinator calendars Manages and reports on all SIM scheduling calendars for all courses Responsible for ordering, inventory and distribution of Nursing textbooks orders supplies Other duties as assigned

Skills/Competencies/Qualifications:

Experience as an Administrative Assistant/secretary. Writing skills Ability to use Microsoft Office software Excellent organizational skills, professionalism and problem solving skills Supply management, inventory (or similar skills) control experience Excellent verbal communication skills

Job Type:

Full-time Pay:

$18.00 – $20.00 per hour

Schedule:

8 hour shift No weekends

Work Location:

In person