Senior Admin Assistant Position Available In Davidson, Tennessee

Senior Admin Assistant
HCA Healthcare
Nashville, TN, United States
schedule Full-time • Days (No Weekends)

Admitting Registration Clerical and Scheduling Job ID:

3316008
Description
Introduction
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Senior Admin Assistant with HCA Healthcare you can be a part of an organization that is devoted to giving back!
Benefits
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits

Note:

Eligibility for benefits may vary by location.
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Healthcare family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Senior Admin Assistant to help us reach our goals. Unlock your potential!
Job Summary and Qualifications
Position Summary
As part of ITG Administrative Support team, this position will provide professional administrative support to Vice Presidents in Executive Management in ITG and may include an AVP paired with VP support. Schedules meetings as requested. Assists other administrative support staff in projects and cross-coverage as needed

Major Responsibilities:

Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned.
Prepares reports for company activities as required.
Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
Facilitates logistics and arrangements of quarterly All Hands meetings, off-sites, and leadership meetings
Maintain distribution lists.
Complete PTO reports
Answers phones and screens phone calls, assists and directs callers and takes messages.
Maintains schedule of use of restricted conference rooms.
Sorts and distributes mail and other deliveries.
Prepares packages for overnight delivery.
Flexible in supporting any office projects needing extra attention due to specific deadlines.
Assists other administrative support staff in projects and cross-coverage if needed.
Proficient at Microsoft Word, Excel, Outlook, and PowerPoint
Excellent interpersonal and organizational skills
Ability to multi-task and work independently with minimal supervision
Ability to work and participate in a team environment within and across departments

Education & Experience:

High School Graduate/Equivalent Required
5+ years of experience in relevant work Required
3+ years of experience in senior level executive support Preferred
Or equivalent combination of education and/or experience
HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
“There is so much good to do in the world and so many different ways to do it.”- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Senior Admin Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.