Senior Administrative Associate Position Available In Davidson, Tennessee

Senior Administrative Associate
Nashville, Tennessee, United States
Administration
Staff
Staff Full-Time

Title:

Senior Administrative Associate

POSITION SUMMARY

This position will provide administrative support to the dean, various departments, and faculty within the School of School of Science, Technology, Engineering, and Mathematics (STEM).

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, ing documents, filing, maintaining records, making phone calls, and processing iing/outgoing mail, FedEx and UPS. Utilize variousputer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services. Maintain budget information for School of STEM accounts. Assess inquiries directed to the School of STEM and determine the proper course of action delegating to the appropriate individual to manage the response.
Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects. Keep appointment scle, arranging meetings, both virtual and in person, and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, prores, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/orpiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate work flow among offices or departments. May supervise student workers and/or temporary employees.

REQUIRED QUALIFICATIONS

High school diploma or equivalent
Two (2) years’ experience in administrative support
Proficiency with word processing, spreadsheets, and presentation software

PREFERRED QUALIFICATIONS

Associate’s degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports and presentations
Experience with SciQuest and Banner

KLEDGE, SKILLS AND ABILITIES

Detail oriented with the ability to multitask and work withpeting deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and writtenmunication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectivelyanize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.

Open Until Filled:

Yes

Rate of Pay:

$37,782.00 – $45,350.00 depending on experience
Special Instructions to

Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

Title:

Senior Administrative Associate

POSITION SUMMARY

This position will provide administrative support to the dean, various departments, and faculty within the School of School of Science, Technology, Engineering, and Mathematics (STEM).

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, ing documents, filing, maintaining records, making phone calls, and processing iing/outgoing mail, FedEx and UPS. Utilize variousputer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services. Maintain budget information for School of STEM accounts. Assess inquiries directed to the School of STEM and determine the proper course of action delegating to the appropriate individual to manage the response.
Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects. Keep appointment scle, arranging meetings, both virtual and in person, and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, prores, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/orpiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate work flow among offices or departments. May supervise student workers and/or temporary employees.

REQUIRED QUALIFICATIONS

High school diploma or equivalent
Two (2) years’ experience in administrative support
Proficiency with word processing, spreadsheets, and presentation software

PREFERRED QUALIFICATIONS

Associate’s degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports and presentations
Experience with SciQuest and Banner

KLEDGE, SKILLS AND ABILITIES

Detail oriented with the ability to multitask and work withpeting deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and writtenmunication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectivelyanize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.

Open Until Filled:

Yes

Rate of Pay:

$37,782.00 – $45,350.00 depending on experience
Special Instructions to

Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.