Office Coordinator Position Available In Rutherford, Tennessee

Office Coordinator Air Now Heating and Cooling LLC Murfreesboro, TN Job Details Full-time $20 – $22 an hour 1 day ago Benefits Paid time off Qualifications Office activity coordination Scheduling software Handling customer inquiries HVAC Accounting QuickBooks Communication skills Entry level Office experience Full Job Description Overview Air Now Heating and Cooling LLC is a growing and reputable HVAC company committed to delivering high-quality heating, ventilation, and air conditioning services. We pride ourselves on reliability, integrity, and customer satisfaction. We are currently seeking a motivated and organized Office Coordinator to join our team.

Job Summary:

The Office Coordinator plays a key role in ensuring smooth day-to-day operations of the office. This individual will support HVAC technicians, coordinate with management, and handles scheduling, accounting assistance, and administrative tasks. Proficiency in QuickBooks and scheduling software is a plus. Responsibilities Coordinate daily schedules for HVAC technicians using scheduling software Serve as a communication hub between technicians, customers, and management Assist with customer service, including answering calls, emails, and resolving issues Input and manage invoices, bills, and payments in QuickBooks Support management with reporting, job tracking, and project coordination Maintain accurate records of jobs, parts, and service documentation Order office and job-related supplies as needed Assist in preparing payroll data and timesheets Help manage permits, inspections, and job paperwork Experience Previous experience in office administration, preferably in a service or HVAC-related field Proficient in QuickBooks and scheduling software is desirable Strong organizational and multitasking skills Familiarity with basic accounting and invoicing principles Excellent communication and interpersonal skills Detail-oriented and dependable Ability to work both independently and as part of a team

Preferred Skills:

Experience in a trade or service industry Knowledge of HVAC terminology or operations Ability to handle a fast-paced, dynamic work environment

Job Type:

Full-time Pay:

$20.00 – $22.00 per hour Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

8 hour shift

Work Location:

In person