Admin Secretary Position Available In Shelby, Tennessee

Admin Secretary Regional One Health

• 3.

5

Memphis, TN Job Details Full-time Estimated:

$32.7K

• $41.

3K a year 2 days ago Qualifications Mid-level 3 years Administrative experience High school diploma or GED Full Job Description A Brief Overview Performs complex administrative support services for Director or Manager(s) of multi-level area(s). Coordinates administrative functions to achieve departmental goals and support departmental managers as needed. What you will do Plans and coordinates office activities and performs administrative activities. Handles administrative matters in accordance with established time frames and guidelines. Ensures confidentiality of information.

• Ensures all visitors and telephone calls are handled in a courteous and friendly manner.
• Prepares and produces a variety of materials including correspondence, memos, contracts, reports, minutes of meetings, etc.
• Composes correspondence and memos as instructed
• Schedules appointments and maintains calendars; arranges/coordinates conferences and meetings; and makes travel arrangements.
• Assists in coordinating the distribution of materials, reports, etc.
• Processes departmental mail in a timely manner.
• Requisitions and maintains adequate levels of office supplies and ensures that equipment is in good condition.
• Provides research and administrative support to special projects.
• Performs time and attendance responsibilities per payroll policies and procedures.

Performs departmental specific tasks to support managerial and administrative staff as required for efficient operation of the department Interacts and works collaboratively with patient/family/hospital staff/media/government officials/executive staff and board members in a customer responsive and courteous manner, in compliance with iRESPECT standards and promoting patient/customer satisfaction. Maintains confidentiality of patient, department and/or hospital information. Adheres to established department and organization policies in releasing patient information (i.e. HIPAA, Confidentiality, and Compliance Policies). Reviews and verifies forms, reports and documents for accuracy and completion. Compiles and prepares various reports and data, collates and assembles reports and documents as required. Utilizes computer to enter and format data, generate statistics, computations, tables, or charts. Maintains required department records, contracts, reports and files for administrative and compliance purposes. Maintains established department’s policies, procedures, compliance/quality improvement, safety, environmental and infection control program. Communicates and works effectively with others to answer inquiries, provides information/assistance and coordinate activities. Completes required continuous training and education, including department specific requirements. Responds to problems/opportunities to improve work environment and participates in unit based performance improvement activities. Handles special projects and performs other duties/responsibilities as required. Qualifications High School Diploma or equivalent with specialized training in administrative support skills. Required Minimum 3 years experience of progressive work experience in an administrative support capacity required. Combination of education and/or work experience can be considered. Required and Additional experience specific to area(s) of assignment may be required. Required Physical Demands Standing

• Occasionally Walking
• Occasionally Sitting
• Constantly Lifting
• Rarely Carrying
• Rarely Pushing
• Rarely Pulling
• Rarely Climbing
• Rarely Balancing
• Rarely Stooping
• Rarely Kneeling
• Rarely Crouching
• Rarely Crawling
• Rarely Reaching
• Rarely Handling
• Occasionally Grasping
• Occasionally Feeling
• Rarely Talking
• Constantly Hearing
• Constantly Repetitive Motions
• Frequently Eye/Hand/Foot Coordination
• Frequently Regional One Health is committed to diversity and inclusion.

We are an equal opportunity employer including veterans and people with disabilities.

Location:

Regional One Health

Housekeeping Schedule:

Full-time, Day shift, 8:00am to 4:30pm