Assistant-Administrative Position Available In Shelby, Tennessee

Assistant-Administrative

Job ID:

33373

Job Category:

Administrative Non Clinical Support

Work Type:

Full Time

Work Schedule:

Days

Department:

General and Administrative Expenses

Facility:

BMH Womens Hospital

Location:

Memphis, TN
Overview
Job Summary
Provides a broad range of administrative and support functions of a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not limited to board members, patients, medical staff, other staff members, and outside customers. Performs other duties as assigned.
Responsibilities
Coordinates office management actives for designated administrator(s) to includeanizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/ calendar(s), and setting appropriate work priorities for efficient office operations.
Uses a variety ofputer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials.
Researches,piles, assimilates and prepares confidential and sensitive document’s using a number of data sources (i.e., agenda items, payroll, budget, etc.) for the purpose ofplying with financial, legal, and/or administrative requirements.
Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues w appropriate, and/or referring to appropriate staff members.
Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees.
Completes assigned goals.
Specifications
Experience
Minimum Required
4 years secretarial experience with evidence of increasing responsibilities.
Preferred/Desired
3 years experience as an administrative secretary or office manager.
Education
Minimum Required
Skill inmunicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.
Preferred/Desired
Training
Minimum Required
Preferred/Desired
Special Skills
Minimum Required
Must possess excellentanizational andmunication skills (both written and verbal). Must also possess high level ofputer proficiency working with different office applications. 60 WPM typing speed.
Preferred/Desired
Licensure
Minimum Required
Preferred/Desired