Office Associate Position Available In Shelby, Tennessee

Office Associate
The University of Memphis, United States
about 3 hours ago

Location:

Memphis, TENNESSEE

Deadline:

01 Jun 2025
Posting Information
Posting Number

SAECC4218

Advertised Title Office Associate
Campus Location Main Campus (Memphis, TN)
Position Number 012538
Category Staff (Hourly/Monthly)
Department Art and Design
Minimum Position Qualifications High school diploma or equivalent and two (2) years of administrative office work experience.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions The department is especially interested in candidates with higher education work experience.
Work Schedule Monday – Friday
8:00 a.m. – 4:30 p.m.
Posting Date 05/19/2025
Closing Date 06/01/2025
Open Until Screening Begins No
Hiring Range $16.00 per hour

Full-Time/Part-Time Full-Time:

Benefits Eligible
Working Conditions While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants All applications must be submitted online at workforum.memphis.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised N/A
Knowledge, Skills, and Abilities Ability to communicate effectively both in writing and verbally with a diverse population of constituents.
Can effectively handle a variety of complex and difficult problems or tasks at once.
Consistently reliable and dependable.
Proficient in Microsoft Office.
Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only) Job Duties
Duties & Responsibilities Serves as a primary reference source for students by answering minor questions, processing permits upon advisor or administration request, and addressing other academic-related inquiries while ensuring necessary follow-up is performed.
Responsible for opening and closing the Administrative Office and galleries daily. Maintains bulletin boards and digital monitors and is responsible maintaining the cleanliness and organization of common areas.
Welcomes visitors to the Department of Art and Design with a friendly and positive attitude, responds to department emails and phone calls/voicemails, and manages department mail professionally.
Uses the University’s online ordering system and purchase card to place supply orders and assists with invoice documentation and receipting. Accepts deliveries for the department, verify accuracy of order and communicate receipt of order to appropriate individuals. Communicates with vendors to collect pertinent information for payments, awards or services.
Oversees all aspects of key inventory.
Duties & Responsibilities Responsible for reporting maintenance issues and following up on unresolved open work orders for completion
Maintains a variety of records in both electronic and manual file systems or databases, ensuring accurate classification and compilation of information, and prioritizes workload to meet established deadlines.
Duties & Responsibilities Replenishes paper and ink in office copiers, printers, or similar devices, promptly reports problems or breakdowns, and assists users with resolving issues related to the networked copying and printing system.
Assists Department of Art and Design faculty, staff and students by resolving procedural discrepancies and responding to technical administrative questions, utilizing knowledge of specialized functions and ensuring appropriate follow-up.
Provides support for meetings and events by preparing refreshments, materials, room setup, cleanup, and restoring the space to original use.
Manages the Administrative Office supply room and maintains a stock of standard supplies to meet departmental needs. Coordinates the ordering of business cards, forms, and stationery for individuals or departments
Duties & Responsibilities Compiles special reports or studies requiring data analysis by identifying information sources, extracting relevant data, and performing specialized calculations as needed. Uses Microsoft Office to complete a variety of tasks.
Assists with supervising student workers, providing guidance and support as necessary.
Duties & Responsibilities Performs other duties as assigned.