Office Coordinator Position Available In Shelby, Tennessee

Office Coordinator Tennessee Carriers Inc. Memphis, TN Job Details Full-time $50,000 – $60,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Work from home Vision insurance Qualifications Teamwork Office activity coordination Interpersonal skills Event planning Slack Trello Team scheduling Microsoft Office Bachelor’s degree Attention to detail Managing executive calendars Senior level Travel scheduling Microsoft Outlook Calendar Communication skills Time management

Full Job Description Job Title:

Office Coordinator Location:

Hybrid –

Remote, Memphis, TN, Nashville, TN Reports To:

Chief Executive Officer /

Leadership Team Job Type:

Full-time Job Summary:

A highly organized, proactive, and trustworthy Office Coordinator provides high-level administrative support to our leadership team. The Office Coordinator serves as a strategic partner, ensuring smooth day-to-day operations, managing schedules, handling confidential information, and coordinating cross-functional communications. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast-paced, dynamic environment.

Key Responsibilities:

Calendar & Schedule Management:

Coordinate and manage complex calendars, meetings, and travel arrangements for multiple executives.

Meeting Support:

Organize leadership team meetings, prepare agendas, take detailed minutes, and track follow-ups and deliverables.

Communication Management:

Serve as a liaison for the leadership team; draft and manage correspondence and communications.

Travel & Expense Coordination:

Arrange domestic travel; process expense reports in a timely and accurate manner.

Project Coordination:

Support or lead special projects as assigned; collaborate with departments on initiatives requiring executive input.

Confidentiality:

Handle sensitive information with discretion and integrity.

Office Operations:

Assist in coordinating offsites, events, and team engagement activities; support broader administrative needs across departments as needed.

Qualifications:

Experience:

5+ years of experience supporting senior executives, preferably in a fast-paced or startup environment.

Education:

Bachelor’s degree preferred, or equivalent combination of education and experience.

Skills:

Exceptional organizational and time-management skills Excellent verbal and written communication abilities Strong problem-solving and judgment skills Proficiency in Microsoft Office Suite and collaboration tools (e.g., Slack, Wrike, Trello, Asana)

Preferred Attributes:

Organized intelligence and professionalism Ability to anticipate needs and take initiative Strong sense of ownership and accountability Comfortable managing multiple priorities and shifting demands

About Tennessee Carriers:

Tennessee Carriers provides non-emergency medical transportation for TennCare members. We have been a successful and respected TennCare provider since 1994, ready and able to meet all your transportation needs. We operate a state-of-the-art Call Center where our well-trained and helpful staff schedules and assigns transport to our appropriate NEMT service delivery partner, based on each member’s medical and mobility needs. We prioritize safe operations for all our transporters and members. Our drivers undergo comprehensive background checks, regular physicals, regular drug and alcohol testing and extensive safe driving training.

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Monday to Friday Application Question(s): Hybrid work does allow you to work from home, but the need to travel will be expected, to perform Office Coordinating duties. Is this something you can do?

Experience:

Office Coordinating:

1 year (Preferred) Ability to

Commute:

Memphis, TN 38120 (Required)

Work Location:

Hybrid remote in Memphis, TN 38120