Staff Associate Architect / Engineer, Capital Projects – UT System Administration (Memphis) (3508) Position Available In Shelby, Tennessee

Staff Associate Architect / Engineer, Capital Projects – UT System Administration (Memphis) (3508)
University of Tennessee Health Science Center
in Memphis, TN

Apply Now Type:

Full-Time

Salary:

Compensation for the position is budgeted for $90,000 to $100,000

Posted:

06/20/2025

Category:

Facilities Management Job Description This Memphis based position is responsible for the planning, coordination, and execution of capital improvement projects across the University of Tennessee System. This position manages projects from initial scope development through design, construction, and closeout. The Project Manager ensures that projects are completed in accordance with institutional goals, design and construction standards, applicable building codes, and State Building Commission (SBC) policies. The role involves close collaboration with design professionals, contractors, campus stakeholders, and system leadership to ensure successful project delivery. Responsibilities Specific duties and responsibilities include, but are not limited to, the following: Capital Project Management
Manage assigned capital projects through all phases including planning, programming, design, procurement, construction, and project closeout.
Assist in the development of project scopes, budgets, and schedules in collaboration with campus partners and university leadership.
Review design documents at each phase for quality, alignment with user needs, budget adherence, and constructability.
Coordinate the procurement process for design and construction services, including preparation of bid documents and evaluation of proposals.
Monitor construction progress through site visits, inspections, project meetings, and ongoing communication with contractors and consultants.
Administer project contracts, including processing RFIs, change orders, submittals, pay applications, invoices and state required documents.
Maintain accurate and thorough project documentation, ensuring records are up to date and compliant with University and State requirements.
Stakeholder Coordination
Serve as the primary point of contact for assigned projects, communicating regularly with campus stakeholders to ensure alignment and clarity.
Collaborate with Campus Facilities Services, User-groups, IT, and other departments to coordinate technical requirements.
Support campus move-in coordination, operations handoff, and warranty period oversight following project completion.
Quality Assurance & Closeout
Oversee the punch list process and ensure all items are resolved prior to project close.
Ensure proper delivery of final project documentation including as-built drawings, warranties, operations
manuals, and training materials.
Participate in post-occupancy evaluations to capture lessons learned and support continuous improvement.
Qualifications Bachelors degree and a minimum of 5 years’ experience as a registered professional (architect or engineer) is required. Additional skills, experiences, and qualifications include:
Strong organizational and time management skills.
Proactive problem-solving abilities with attention to detail.
Ability to interpret technical documents and communicate effectively with both technical and
non-technical audiences.
Collaborative and service-oriented approach to supporting campus partners and institutional objectives.
Preferred
Experience in a professional design firm.
Experience in Facilities associated with higher education.
Experience working within higher education or a public institutional setting.
Familiarity with State Building Commission policies and Tennessee public procurement procedures
Application Process
For full consideration, applications should be accompanied by a letter of interest, a resume, and three professional references. Review of applications will begin immediately. Benefits and Compensation
Compensation for the position is budgeted for $90,000 to $100,000 The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee’s benefits, visit https://hr.tennessee.edu/benefits/ About Us The University of Tennessee System is the state’s oldest higher education institution and preeminent public university. The UT System is comprised of campuses at Knoxville, Chattanooga, Pulaski and Martin; the Health Science Center at Memphis; and the statewide Institute of Agriculture and Institute for Public Service. With a presence in each of Tennessee’s 95 counties and through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations and residents statewide.
Job Info
Job Identification 3508
Job Category Facilities Services
Posting Date 06/18/2025, 10:32 AM
Job Schedule Full time
Locations Memphis, TN, United States
All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University. Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 910 Madison Avenue, Suite 826, Memphis, Tennessee 38163, telephone at 901-448-2133 or 901-448-7382 (V/TTY available). Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.
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