Executive Secretary – Full time Position Available In Washington, Tennessee
Tallo's Job Summary: The Executive Secretary position, located at 1167 Spratlin Park Drive, Gray, TN, 37615, United States, is a full-time role responsible for providing administrative services to the President and Senior Management. The ideal candidate will have experience in secretarial tasks, possess excellent communication skills, and be proficient in office software. Regular duties include screening phone calls, scheduling meetings, and maintaining confidentiality. Frontier Health is recruiting for this role.
Job Description
Executive Secretary – Full time
Location
1167 Spratlin Park Drive, Gray, TN, 37615, United States
Job Category
rep2
Employee Type
Full Time Regular
Description
JOB TITLE
Executive Secretary
SUMMARY:
Responsible for providing administrative services to the President and Senior Management. Performs a number of administrative/secretarial tasks, works under pressure, maintains strict confidentiality and delivers quality work with minimal supervision.
EDUCATION AND EXPERIENCE
Education:
High School Diploma/GED preferred.
Licensure:
N/A Certification:
N/A
Experience:
Experience in providing secretarial and other administrative support services for senior management/chief executive officer level staff preferred.
Knowledge/Skills:
Knowledgeable of office machines and general office procedures. Skilled in use Word, PowerPoint, Adobe Professional, Visio. Excellent verbal/written communication skills.
EQUIPMENT
Computer, fax, copier and any other equipment required to perform the functions of the position.
MAJOR DUTIES AND RESPONSIBILITIES
1. Responsible for screening of phone calls directed to the President/Senior Management.
2. Responsible for scheduling meetings as requested by the President/Senior Management.
3. Performs other related duties (greeting visitors, correspondence with outside groups, agencies or individuals, making travel arrangements, etc.), as needed.
4. Arranges Board of Directors and related Committee meetings; attends and keeps minutes.
5. Plans annual Christmas Board event.
6. Arranges Quality Council & Management Team meetings; attend and keep minutes.
7. Attends other administrative meetings and keep minutes.
8. Attends and participates in regularly scheduled staff meetings and in-services and individual program planning meetings, as needed.
9. Maintains and updates origination charts.
10. All other duties as assigned.
PERFORMANCE RESPONSIBILITIES
Although each position has its own unique duties and responsibilities, the following listing applies to every employee. All employees of the organization are expected to:
1. Support the organization’s mission, vision, and values of excellence and competence, collaboration, innovation, commitment to our community, and accountability and ownership.
2. Exercise necessary cost control measures.
3. Maintain positive internal and external customer service relationships.
4. Demonstrate effective communication skills by conveying necessary information accurately, listening effectively and asking questions when clarification is needed.
5. Plan and organize work effectively and ensure its completion.
6. Demonstrate reliability by arriving to work on time and utilizing effective time management.
7. Meet all productivity requirements.
8. Demonstrate team behavior and must be willing to promote a team-oriented environment.
9. Represent the organization professionally at all times.
10. Demonstrate initiative and strive to continually improve processes and relationships.
11. Follow all Frontier Health rules, policies and procedures as well as any applicable laws and standards.
