Office Coordinator Position Available In Washington, Tennessee

Posting Details
Position Information Job Title Office Coordinator
Department Office of the President – 11000
Pay Grade 5
Job Category Administrative
Job Summary The Office of the President at East Tennessee State University (ETSU) is accepting applications for Office Coordinator, a vital role that necessitates an organized, agile, and professional approach to representing the University internally and externally. The individual in this role is responsible for providing comprehensive administrative support to the University President and the Chief of Staff. This position requires a high level of responsibility, independent judgment, and the ability to handle confidential and sensitive matters related to the operations of the President’s Office. The role involves overseeing various administrative duties and tasks to ensure the smooth functioning of the office. All positions at East Tennessee State University are contingent upon sufficient funding. The value of employment at ETSU goes far beyond salary. The official workday is 7.5 hours, which includes a one-hour lunch/meal break. Regular benefited ETSU employees enjoy a full range of benefits, services, and programs including:
Paid time off & leave
17 paid holidays
Educational Assistance Health and life insurance
Retirement
Access to University facilities and services and much more! Check out the ETSU Human Resources Benefits page for additional information at: https://www.etsu.edu/human-resources/benefits/. ETSU is an equal opportunity employer.

Disclaimer:

The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position’s essential functions satisfactorily with or without reasonable accommodations.

Knowledge, Skills and Abilities Knowledge of University Policies and Procedures:

Understanding the specific guidelines, rules, and operational procedures within a university setting is essential for ensuring compliance and smooth functioning. It also helps in guiding students, staff, and faculty on how to navigate the system.

Knowledge of Office Procedures:

This encompasses administrative tasks like managing schedules, filing, organizing records, processing paperwork, and handling correspondence. It ensures that the office functions efficiently.

Knowledge of Computers and Related Software Applications:

Competency in using standard office software (such Microsoft Office, Outlook, Adobe, Zoom etc.) and specialized university software (for example, learning management systems, student databases, etc.). Comfortable troubleshooting technical issues related to these tools and supporting colleagues in the use of these systems. Ability to

Communicate Effectively:

Clear and concise communication, both written and verbal, is key for relaying information, interacting with others, and managing workflows. It ensures the effective exchange of information with colleagues, students, and the public. Ability to

Set Priorities and Meet Deadlines:

Strong organizational skills are essential to handle multiple tasks and deadlines. Being able to determine what needs attention first and managing time effectively is crucial to ensure that important tasks are completed and the President stays on schedule. Ability to

Establish and Maintain Effective and Professional Relations:

Building strong relationships with staff, students, faculty, and external partners is important for fostering a positive work environment and for smooth operations. Ability to

Maintain Confidentiality and Professionalism:

Dealing with sensitive information requires discretion. Keeping confidential matters private and maintaining professionalism ensures trust and integrity in the President’s Office. Required Qualifications Bachelor’s degree and two (2) years of relevant experience, or an equivalent combination of education, training, and experience. Preferred Qualifications Four (4) plus years of relevant experience, preferably in an academic setting or similar industry performing at a higher administrative level Salary Salary to commensurate with experience
Posting Detail Information Posting Number

AS01534P

Is this position subject to a criminal background check? Yes
Is any part of the funding for this posting coming from a grant or outside funding source? No
FLSA Status Exempt
Open Date 04/09/2025
Close Date Open Until Filled Yes