Administrative Assistant Position Available In Williamson, Tennessee

Administrative Assistant 2.0 2.0 out of 5 stars College Grove, TN 37046

Company:

The Grove Position:

Administrative Assistant Location:

College Grove, TN Description The Grove, located just outside Nashville and minutes from historic Franklin, is a 1,100-acre gated community offering a distinctive private club lifestyle dedicated to providing exceptional member services and the most comprehensive amenity and recreational offerings in the region. We currently have an outstanding opportunity for the right candidate to join our luxury golf course community and real estate development. Responsibilities (including but not limited to):

Administrative Support:

• Managing phone calls, emails, and correspondence.
• Maintaining office supplies and equipment.
• Preparing reports, documents, and presentations as requested.
• Provide administrative support to the operations team as needed.

Member Relations:

• Providing exceptional customer service to members and guests.
• Responding to member inquiries and resolving issues promptly.
• Assisting with member billing questions.

Receptionist Duties:

• Greeting members and guests in a professional and friendly manner.
• Managing the front desk and ensuring a welcoming environment.
• Directing visitors and answering inquiries.

Accounting Assistance:

• Assisting with accounts payable and receivable.
• Processing invoices.

Manage Accounts Receivable:

Process member payments, update billing information, and send requested statements.

Customer Support & Communication:

Handle phone calls, voicemails, and emails related to billing inquiries, payment issues, and account updates.

• Handles the completion of daily deposit transactions as needed.

Internal Collaboration:

assist with accounting-related questions, and support team operations as needed.

• Ensure compliance with internal controls, company policies, and financial procedures.

Human Resources Support:

• Assisting with onboarding processes.
• Assisting with HR-related inquiries.
• Supports recruitment efforts and streamlines employee onboarding during peak season.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Conducts or assists with new hire orientation.
• Assists with execution of special events such as benefits enrollment, employee recognition events, and holiday parties.
• Provides clerical support to the HR department.
• Supports the Finance, Administration and HR teams during team member absences.
• Performs other duties as assigned.

Physical/Mental Demands of the Position Requires mobility and prolonged standing. Bending and reaching to a height of eight feet. Transporting, pushing, pulling, and maneuvering items weighing up to thirty (30) pounds. Working at a height of four (4) feet. Normal sense of smell, taste, touch, and sound. Normal vision range. Eye/hand coordination and manual dexterity. Ability to distinguish letter, figures, symbols, and colors. Work may be performed in small areas having a three-foot access. Work entails chemical usage. Ability to tolerate varying conditions of noise level, temperature, illumination, and air quality. Skills/Experience Required

• Proven experience in a similar administrative or customer service role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize effectively.
• A positive attitude and a team-oriented mindset.
• Experience with accounting software is a plus.
• Golf course or country club experience is a plus.

The Grove is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you would like to learn more about our company, please visit our website at https://groveliving.com/

Job Types:

Full-time, Part-time Pay:

$20.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Evening shift Morning shift Night shift Ability to

Commute:

College Grove, TN 37046 (Required) Ability to

Relocate:

College Grove, TN 37046: Relocate before starting work (Required)

Work Location:

In person