Corporate Coordinator Position Available In Williamson, Tennessee

Corporate Coordinator Zeitlin Sotheby’s International Realty 580 Franklin Road, Franklin, TN 37069 Overview As the Corporate Coordinator at Zeitlin Sotheby’s International Realty, you serve as the first point of contact and the welcoming face of our organization. You are a tech-savvy, customer service-driven professional who ensures the seamless operation of our daily office activities, including managing agent listings and coordinating transactions. Your strengths lie in your attention to detail, exceptional organizational and communication skills, and ability to work both independently and collaboratively. You excel at building relationships across all levels of the company and consistently strive to make a meaningful, positive impact – no matter the task at hand. Role & Responsibilities Listing and transaction management, along with office administration, are core components of the Corporate Coordinator role and require a proactive, organized, and service-oriented approach. Responsibilities include, but are not limited to: Office Management Manage incoming calls and coordinate conference room bookings Oversee the receipt, distribution, and outbound processing of mail, packages, and deliveries Maintain an organized office environment, including daily opening and closing routines and monitoring equipment functionality Manage office supply inventory and build relationships with vendors and service providers Support internal events by preparing the office for onsite sales meetings, trainings, and company functions Serve as the liaison for building-related needs and communicate requests to building management Listing and Transaction Management Oversee agent listings and transactions in the MLS and internal platforms, ensuring accurate and timely data entry. Monitor company email inboxes daily to track listings, transaction updates, and key notifications. Enter and maintain listing data, including photos, status changes, and property descriptions. Collect, review, and store required documentation to ensure compliance, converting listings to transactions when under contract. Provide support for listings and transactions and offer backup assistance to team members as needed. Manage transactions from creation to closing, ensuring documentation is accurate and timelines are met. Track progress on internal workflow checklists and resolve outstanding tasks. Review and approve commission disbursements upon confirming transaction compliance. Act as the main contact for agents regarding missing documents, compliance issues, and transaction support. Handle earnest money collection and deposits, and coordinate commission payments with accounting and agents. Qualifications Strong communication and interpersonal skills, with a customer service-oriented approach and the ability to interact professionally at all levels 2+ years of experience in office management, administration, or a related field, preferably within a fast-paced professional or service-driven environment; real estate brokerage experience a plus Proven ability to multitask, prioritize responsibilities, and manage shifting demands with accuracy and composure Proficient in Microsoft Office Suite and comfortable learning and using internal software platforms Demonstrated administrative experience, with a focus on organization, task follow-through, and attention to detail

Job Type:

Full-time Pay:

From $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance

Schedule:

Monday to

Friday Experience:

Administrative or Office management: 2 years (Required)

Microsoft Office:

4 years (Required) real estate transaction management: 1 year (Preferred) Ability to

Commute:

Franklin, TN 37069 (Required)

Work Location:

In person