Office Coordinator Position Available In Williamson, Tennessee

Office Coordinator
Robert Half is seeking an Office Coordinator to support a dynamic and thriving organization. This role is vital for maintaining an organized and efficient workplace, enabling the team to operate at peak productivity. The Office Coordinator will oversee daily office operations, coordinate executive administrative activities, and serve as a key point of contact for staff, leadership, and external vendors. If you are a proactive and detail-oriented detail oriented who enjoys ensuring the smooth running of an office, this position is for you!

Key Responsibilities:

Act as the primary point of contact for office maintenance, supplies, and operational needs. Schedule and manage calendars, meetings, and appointments for leadership and teams. Partner with the HR team to update and maintain office policies and procedures as needed. Organize, implement, and manage office operations effectively. Collaborate with the IT department to handle the setup and maintenance of office equipment. Manage the procurement of office supplies, including business stationery and common area provisions. Provide a welcoming environment for visitors, offering support as needed. Assist with onboarding new hires to ensure a smooth transition into their roles. Liaise with facility management vendors, including those for cleaning, catering, and security services, ensuring service efficiency. Work with the company’s events team to plan and execute in-house or off-site events, including celebrations, conferences, and team-building activities. Handle receptionist duties, such as answering phones and responding to inquiries professionally. Oversee mail management, ensuring timely retrieval, sorting, and distribution (electronically and in-person). Maintain and organize kitchen supplies to support a well-stocked and functional break area. Assist with administrative tasks, including expense reporting, travel arrangements, and booking restaurant reservations. Support branch leaders with various projects and responsibilities as assigned.

Qualifications:

High school diploma is required; a college degree is preferred. 2-3 years of experience in office management or a similar role in an office environment. Strong organizational skills with exceptional attention to detail. Excellent oral and written communication abilities. Experience with expense management systems like Concur is an advantage but not required. Proficiency in multitasking and managing priorities in a dynamic work environment. Why Work With Robert Half? At Robert Half, we specialize in connecting talented professionals with meaningful opportunities. Our mission is to help you thrive in a role that aligns with your skills and career goals while contributing to the success of our client organizations.

Apply Today:

If you are an organized and resourceful detail oriented looking to make an impact as an Office Manager, we encourage you to apply today. Join us in supporting a forward-thinking company and helping their team achieve excellence. ADP – Financial Services, Concur, Accounting Functions, Answering Inbound Calls, Microsoft 365 Enterprise, Expense Reports, Coordinating Schedules, Coordinate Travel Arrangements, Coordinate Meetings
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