Executive Assistant to CEO & Office Manager Hybrid Position Available In Jefferson, Alabama

Executive Assistant to CEO & Office Manager

• Hybrid PangeaTwo
• 3.6 Birmingham, AL Job Details $60,000
• $70,000 a year 21 hours ago Qualifications Microsoft Word Executive administrative support Mid-level Microsoft Office 3 years Bachelor’s degree Organizational skills Office management Associate’s degree Microsoft Outlook Calendar Communication skills Personal assistant experience Full Job Description Executive Assistant to CEO & Office Manager
• Hybrid $60,000
• $70,000 Birmingham, AL Are you a highly organized and proactive administrative professional with a caretaker personality?

Do you thrive on supporting a visionary leader and ensuring their day runs smoothly, both professionally and personally? We’re looking for someone who can be the “office mom,” bringing order and calm to a fast-paced environment, while also handling essential technical tasks. This is a unique opportunity to join a rapidly growing company that offers a supportive and dynamic work environment. If you have strong Executive Assistant or Office Management experience and are looking for a new role, please apply now!

Position Responsibilities:

As the Executive Assistant to the CEO and Office Manager, will be the backbone of support for the visionary leader. You’ll be comfortable ensuring his focus remains on strategic initiatives without being stressed by the details. This role requires a blend of exceptional caretaking skills and solid administrative capabilities, including comfort with technology. Proactively manage the CEO’s dynamic calendar, scheduling and prioritizing appointments, and resolving any conflicts to maximize productivity. Serve as a primary point of contact, effectively liaising between the CEO and various internal and external stakeholders. Handle email correspondence and phone calls on the CEO’s behalf, drafting responses and filtering communications with a warm and clear tone. Prepare comprehensive agendas and materials for important meetings, including internal and board sessions. Attend meetings as needed to capture key discussions and concisely summarize action items. Coordinate all travel arrangements and logistics, including detailed itineraries, accommodations, and transportation. Process expense reports and meticulously track receipts. Maintain highly confidential digital and physical files. Monitor ongoing projects and ensure all deadlines are met. Assist with personal tasks for the CEO, such as booking family travel, coordinating errands, and handling personal appointments and paperwork. Oversee office supplies and manage procurement as needed. Support basic facility maintenance and vendor coordination. Assist with planning and execution of occasional team events and celebrations. Help with workspace setup for new team members joining the office. To be a good fit for this opportunity, you will have: A true “caretaker” spirit, someone who anticipates needs and enjoys making a tangible difference in the day-to-day operations. 3+ years of experience as an Executive Assistant or in a similar high-trust administrative support role. A proven ability to work independently, exercise discretion, and maintain absolute confidentiality with sensitive information. Excellent written and verbal communication skills. Superior organizational skills with a strong eye for detail and a commitment to follow-through. Proficiency with Microsoft Office Suite (Word, Outlook Calendar are key) and a willingness to quickly learn new tools. While strong tech skills are a plus, we value a “not scared of technology” mindset over being a tech guru. A calm and composed demeanor under pressure, with a proactive, solutions-oriented approach. A consistent, professional, and positive attitude. Someone who finds long-term fulfillment in a supportive administrative role and values building deep, trust-based professional relationships. A person who thrives on creating clarity, reducing friction, and anticipating the needs of others. A relevant associate or bachelor’s degree combined with a minimum of three years of professional experience. At our clients’ request, only individuals with required experience will be considered. Please note

• if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so. IND123