Office Manager Position Available In Jefferson, Alabama

Description Job Description:

Office Manager We are seeking a skilled and highly organized Office Manager to oversee the day-to-day administrative operations and ensure the smooth functioning of the office while supporting business processes, client engagement, and compliance needs. The ideal candidate will excel in multitasking, possess strong communication and technical skills, and be comfortable managing both daily tasks and long-term projects.

Key Responsibilities:

Daily Tasks:

Open the office daily and manage incoming and outgoing mail. Serve as the primary point of contact for phone calls. Oversee scheduling for leadership and provide participant customer service. Coordinate travel arrangements as needed. Maintain leadership’s email inbox, organize print requests, and assist with correspondence. Act as the point of contact for bills, banking, licensing, retirement plan contributions (401k/Cash Balance Plan), and vehicle-related policies. Generate and manage new business leads. Take and distribute meeting notes for weekly meetings. Act as a building liaison and ensure office/building supplies are ordered and properly billed. Provide basic IT support for office operations. Assist team members with tasks such as plan sponsor interactions, filing, and administrative support. Ensure general office organization. Process payroll and retirement plan contributions twice a month. Coordinate and facilitate employee meetings and enrollment presentations. Manage special projects such as holiday gifting and publishing tasks for client outreach.

Requirements Skills and Qualifications:

Proven experience in office management, administrative support, or similar roles. Excellent organizational skills with keen attention to detail and ability to prioritize multiple tasks. Strong communication skills, both written and verbal, to interact with internal staff and external contacts. Familiarity with retirement plans, licensing processes, and compliance workflows is preferred. Tech-savvy with a hands-on approach to troubleshooting and problem-solving. Ability to work independently while maintaining a detail oriented, collaborative work environment. Office Manager plays a pivotal role in ensuring the efficiency and professionalism of the entire office while supporting leadership teams with scheduling, compliance, and client-facing tasks. If you’re a detail-oriented detail oriented who thrives in dynamic environments, apply today! TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .