Office Manager Position Available In Jefferson, Alabama

Bookkeeper / Operations Manager
Take the lead in a role where your impact touches every corner of a creative, respected architecture firm. Our client is looking for a confident, capable Bookkeeper/Office Manager to keep operations running seamlessly—combining accounting, HR, compliance, and project support into one vital position. This is your chance to become the go-to person in a tight-knit, professional office where your voice truly matters.
Benefits & Extras Direct access to leadership and real influence on firm-wide decisions Warm, collaborative culture with a “family feel” Support high-impact architectural projects seen across the community Health insurance, vision care, 401(k) with up to 3% match Two weeks’ vacation, one week of sick time, and a floating holiday Compensation $50,000-$65,000 What You’ll Be Doing Manage day-to-day office operations, including vendors, supplies, and systems Lead billing and invoicing using Deltek Vision; oversee AP/AR and coordinate with external CPA Onboard new hires, administer benefits, and ensure compliance with labor and OSHA guidelines Maintain firm and individual licensing, insurance certificates, and documentation Support RFPs, proposals, and marketing materials Oversee digital and physical file organization, project tracking, and reporting Collaborate with leadership on strategic planning and internal initiatives What You’ll Need to be Considered Be able to do the job as described Experience managing a professional services office (architecture, engineering, or consulting) Strong HR knowledge, including onboarding, benefits, and regulatory compliance Proficiency with Deltek Vision or other project-based accounting software Familiarity with professional licensing and continuing education processes Exposure to proposal development, CRM tools, or light marketing Ability to keep financials audit-ready for outside accountants How To Apply
We’d love to see your resume, but we don’t need it to have a conversation. Send me an email to tyler.gallimore@itacsolutions.com and tell me why you’re interested. Or, if you do have a resume ready, apply here.
INDACC