Executive Assistant / Office Manager Position Available In Macon, Alabama

Executive Assistant / Office Manager 4.0 4.0 out of 5 stars 1200 West Montgomery Road, Tuskegee, AL 36088 Position Information Position Title Executive Assistant / Office Manager Status Full Time Job Summary The Executive Assistant and Office Manager is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the Office of the President. The ideal candidate must be able to excel in a fast-paced environment, paying close attention to details and anticipate needs of the Office of the President Essential Job Duties Provide comprehensive support services to the Office of the President that ensure a professional, responsive and effective experience with the University as a whole Take notes and distribute meeting minutes, agendas and meeting packages (as necessary). Able to support the President during meetings with brief reminders of key topics/ points Provide complex travel arrangements. Becomes familiar with the specific, detailed needs of the President and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations. Ability to travel with President for various business-related functions. Maintain up-to-date mailing and e-mail addresses and telephone contacts for individuals and groups with whom the President maintains frequent contact Oversee logs for appropriate signatures, and keeps account of all Contracts submitted to the President for signature Maintain and manage the physical and electronic office filing systems for the President Coordinate logistics and prepare meeting materials as necessary for the Office of the President Write error-free emails and other communications for various events and announcements Maintain confidentiality and use a high degree of discretion Work in a professional and focused manner to schedule internal and external meetings Oversee all daily office functions, including opening and closing Oversee PAF forms, inventory, blanket orders, purchase requisitions, local orders, check requests, work records and other required budgetary forms for signature Administer correspondence, manage incoming calls, and prioritize phone messages, email and mail. Handle all calls and visitors with sophistication and an elevated level of professionalism Provide exceptional customer service to students, staff, faculty and other constituents Maintain punctual, regular and predictable attendance Work collaboratively in a team environment with a spirit of cooperation and as a relationship builder Display stellar communication skills, including presentation, persuasion, and negotiation skills required in working with internal and external constituents/stakeholders (including the ability to remain calm and courteous under pressure) Display engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude Respectfully take direction from the President Supervise office personnel and work study students Work with students, staff, faculty and external constituents in a collaborative and supportive manner. Perform all other duties as assigned Qualifications (Education, Experience and Specialized Training) Bachelor’s Degree, plus fifteen years of experience in an office setting Experience working with C-suite executives Experience in working in higher education is preferred but not necessary. Physical Demands Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal

Skills and Attributes Knowledge of:

Working knowledge of office procedures

Skills:

Effective communication (oral and written) skills Demonstrated proficiency in computer skills (PC and Mac) and all MSOffice products including (Word, Excel, PowerPoint, etc.) Must be able to operate various office equipment, spreadsheets and databases Provide excellent customer service in a courteous manner Ability to: Ability to maintain a high level of confidentiality Ability to prioritize, work independently, and meet deadlines Ability to provide information and assistance to callers and/or visitors regarding University policies and procedures Must be a team player Posting Detail Information Posting Number Will this position required travel? Yes Will this position required night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? No Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 04/29/2025 Close Date 07/29/2025 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Quick Link for Internal Postings https://tuskegee.peopleadmin.com/postings/2856