Sr. Business Office Manager Position Available In Mobile, Alabama

Position Title:

Sr.

Business Office Manager Department:

Facilities Engineering Job Description:

General Description:

Key functional operations management for Facilities, Construction and Planning Services. Independently analyzes and forecasts cash flows, schedules, and associated activities for all assigned construction and facility projects. Under general supervision performs a variety of difficult, responsible and specialized administrative and office support functions; creates and maintains specialized reports, records and files required in connection with department work processes, interacts with hospital personnel and the public on technical matters; and performs related duties as assigned.

Essential Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provide analysis of projected cash flows based upon approved capital project budgets and business needs (typically in excess of $20 million annually) Provide forecasts to Vice President of Support Services on resource and contractor utilization to support staffing and project approved spending allocations Supports Company operations by maintaining office systems for Facility Services, Construction and Planning Services. Maintains “The Joint Commission” (TJC) annual binders, creates binders, organizes data and stores binders in an organized safe location. Maintains office services by organizing office operations and procedures, tracks project expensesoperational expenses, gathers monthly meter readings for Facility Services, Construction and Planning Services Oversees Kronos Time management system, attendance and PTO for Facility Services, Construction Services and Bio-Med. Oversee and manage supply chain requisitions, new vendor requests, creates and processes check requests and approves initial requisitions for Facility Services, Construction Services and Bio-Med. Control correspondence between hospital, vendors and contractors; design filing systems; assign and monitor clerical functions for Facility Services, Construction Services and Bio-Med. Provides historical reference by defining procedures for retention, protections, retrieval, transfer, and disposal of records Maintains Office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results Scribes, transcribes and distributes minutes for internal TJC required committee meetings Organizes and maintains Permits, Licenses and Warranties Provides operational support to the Mail room; process invoices, annual permits, fees; issue mailboxes and assist in customer support for delivery of the mail.

General Responsibilities:

Other duties as assigned

Minimum Qualifications:

Education:

Bachelor’s Degree required

Experience:

3-5 years experience License(s)/Certification(s)/Registration(s)

Required:

None Knowledge, Skills and Abilities:

Proficient in Microsoft Office Products Proficient in Timekeeping and Material Supply chain programs Typing to meet the demands of the job requirement Current OU Health Employees – Please click HERE to login. OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including

PTO, 401

(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family. OU Health is the state’s only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma’s largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state’s only freestanding children’s hospital, the only National Cancer Institute-Designated OU Health Stephenson Cancer Center, Oklahoma’s flagship hospital, which serves as the state’s only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community. Becker’s Hospital Review named University of Oklahoma Medical Center one of the 100 Great Hospitals in America for 2020. OU Health’s oncology program at OU Health Stephenson Cancer Center was named Oklahoma’s top facility for cancer care by U.S. News & World Report in its 2020-21 rankings. OU Health also was ranked by U.S. News & World Report as high performing in these specialties: Colon Surgery, COPD and Congestive Heart Failure. OU Health’s mission is to lead healthcare in patient care, education and research. Experts in prevention, treatment and cures, our team works to improve lives through innovation in medical care, education and research, while investing in the people, technologies and facilities that will enable us to achieve our goals. We are seeking individuals who have a passion and talent for caring for others. By joining our team, you will provide quality health care to our community through the work you do every day. We provide clinical and non-clinical opportunities to further your career and we invite you to explore our available positions. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, genetic information or protected veteran status in accordance with applicable federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Reasonable accommodations are made to the known physical and mental limitations of qualified individuals with disabilities.