Office Administrator Position Available In Capitol Planning Region, Connecticut

Office Administrator 3.9 3.9 out of 5 stars Farmington, CT 06032

Position Overview:

The Office Administrator role is essential in ensuring smooth office operations and handling administrative tasks related to mail processing, supply management, and document preparation. The ideal candidate is highly organized, dependable, and capable of working independently with minimal supervision. Must be comfortable handling sensitive information, including Protected Health Information (PHI). This is a full-time, in-office, hourly position. Must be comfortable working in an environment with limited staff presence.

Key Responsibilities:

Mail Processing:

Open, scan, and distribute incoming mail in a timely manner. Organize and file digital and physical copies as needed.

Document Management:

Print, assemble, and mail packets to insurance companies and other recipients. Ensure accuracy and completeness of all outgoing documents. Respond to and maintain accurate and effective communication with other team members. Track and confirm deliveries as needed.

Office Supply Management:

Monitor office supply levels and place orders as necessary. Maintain an organized inventory system to ensure supplies are readily available.

General Office Support:

Provide general administrative support to office staff and leadership team. Answer main phone line and route calls as appropriate. Greet and assist office visitors. Coordinate team lunches and activities as needed. Maintain office equipment and service contracts. Accounts payable support. Maintain and act as primary point of contact for vendors including Landlord and service technicians. Serve as the point of contact for IT-related items in conjunction with IT vendor. Lead all office safety procedures. Maintain e-mail distribution lists. Assist with setting up new hires in expense reimbursement system and provide basic assistance to end-users as needed. Assist with basic HR tasks.

Qualifications:

Proven experience in an administrative or office support role. Must be willing and able to be in the Farmington office 5 days a week. Ability to handle sensitive and confidential information. Strong attention to detail and accuracy. Ability to work independently and manage time effectively. Reliable and dependable with a strong work ethic. Basic proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with scanning software. Excellent organizational and communication skills. Apple/MAC proficiency highly preferred. Ability to lift up to 30 lbs.

Compensation & Benefits:

Competitive compensation package Generous Paid Time Off Comprehensive Medical/Dental/Vision plan 401K with 3% match Generous Employee Referral Program Rewards & Recognition Platform Professional development opportunities Employee health & wellness programs