Bookkeeper/Office Administrator Position Available In Alachua, Florida

Bookkeeper/Office Administrator Monarch Design Group – 1.0 Gainesville, FL Job Details Full-time $50,000 – $65,000 a year 10 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Microsoft Excel English Mid-level Microsoft Office 3 years Administrative experience Analysis skills Math Bachelor’s degree Accounting Cost accounting QuickBooks Data entry Organizational skills Payroll Business Administration 1 year Associate’s degree Bookkeeping Communication skills Time management Full Job Description Bookkeeper/Office Administrator Job Description Monarch Design Group, LLC is a professional and growing Architectural and Design firm with headquarters in Gainesville, FL. The chosen applicant will work at the company headquarters, reporting to the President, and working with a dedicated, professional, and close-knit team. The chosen applicant will be an organized and detail-oriented individual whose primary job function will be to handle bookkeeping, payroll, and daily operations of the business. This is a one-person department and will interact and collaborate daily with management, our creative staff of team members, and clients. We are seeking an energetic individual with the ability to handle multiple projects and prioritize the workload.

Job Summary:

The bookkeeper will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, and general office assistance as required. This role is a key support to the team in the front office, and is the point of customer contact; providing ongoing customer service through problem -solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.

Education, Experience & Requirements:

Bachelor’s Degree or Business Administration Diploma preferred. Other Finance or Math Education will be considered as an asset. Min 2-3 years of bookkeeping experience. Min 1-2 years of office admin experience. Previous work with architectural, engineering, or construction preferred. QuickBooks Online, Microsoft Suite, Google, Dropbox Progress billing experience preferred.

Job Description:

Bookkeeping and Finance:

Accounts Payable:

Code and key accounts payable for, and process timely payments by check, online, and credit card. Key and verify invoices using appropriate information and coding by job and classification. Enter all PO driven invoices. Balance statements from vendors. Refine vendor relationships, and negotiate payment terms to our benefit. Investigate all discrepancies with invoice totals and work with the company to clean up accounts.

Accounts Receivable:

Maintain current A/R accounts. Investigate, adjust, and resolve any outstanding balances. Process payments received by check, credit card, e-transfer, or money order. Customer invoicing and progress billing.

Banking:

Monthly bank/visa reconciliation and analysis of accounts and variances. Deposit checks as posted to A/R. Complete physical bank deposits as required.

Bookkeeping:

Track employee purchases — ensure appropriate use of company credit cards. Work with and support the Leadership Team to ensure all expenses are tracked and costs reduced Identify opportunities for increased efficiency, and enter data for divisional budget and expenses for reporting to the Leadership Team. File and sort documents (paper and electronically, creating consolidated reports when necessary) Various accounting, journal entries, and inventory adjustments.

Payroll:

Responsible for downloading Monograph time, and correcting or addressing any payroll changes on a bi-weekly basis. Create paychecks, email paystubs, input online banking, and advise when submitted for approval. Monitor payroll on a weekly basis for any payroll deductions etc.

Health and Safety and Human Resources:

Manage employee benefit plan. Maintain vacation, sick leave, and attendance records. Maintain a list of employees.

Office Organization and Administration:

New employee orientation — review all new hire paperwork with new hires, and distribute employee handbook and policies. Enter new customer information into QuickBooks. Receive ‘admin’ emails, prepare reports, and photocopy. Enter new customer information into QuickBooks. Responsible for filing all documents, invoices, ownerships, employee information, etc, daily. Ensures customer contracts and files for A/R, A/P, Banking, taxes, etc. are maintained in good order. Document procedures, processes, and policies. Assist with the organization of Company special events. Contribute to and or complete special projects as assigned. All other duties/responsibilities as required, assisting co-workers and owners as is required.

Customer Service:

Backup Team for greeting and communicating with customers. Answer phone calls. Gather complete lead information from potential customers and enter it into the CRM program. Send out introductory emails to potential customers.

Key Success Behaviors and Skills:

Strict attention to detail in technical specifications and written communication. Performance-driven, fast-paced, and energetic. Superior communication and interpersonal skills with staff and customers. Strong in math and accounting. Keyboard and data entry skills. Highly alert, and structured thought process, and demonstrates problem-solving skills. High organizational skills, time management, and analytical skills. Competent with QuickBooks Online and Microsoft Suite. Proficient with computers, very technology savvy. Performs and demands excellence in quality of work. Service and teamwork focused, driven to improve efficiency. Innovative and focused on learning and self-improvement. Flexible and able to multitask and complete tasks with minimal or no supervision

Working Environment:

Prolonged periods of sitting at a desk and working on a computer. Walking, standing, sitting, bending, kneeling, and lifting, may be required. Mobility to be move throughout the office environment. Hand dexterity to be able to use office equipment including keyboards, calculators, copiers, or other accounting items as required. Regularly see details of objects via a computer screen and some that are several feet away. Will be required to speak in person, via phone, and email to communicate with all team members. Able to multi-task on several projects, each requiring varying timelines. Must be able to lift up to ten pounds. Applicants must successfully pass the background process which includes a pre-employment drug test. Monarch is an Equal Opportunity Employer and Drug-Free Workplace.

EOE/DFWP

Job Type:

Full-time Pay:

$50,000.00 – $65,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Application Question(s): Must be able to speak, read, write and comprehend English. Ability to

Commute:

Gainesville, FL 32601 (Required) Ability to

Relocate:

Gainesville, FL 32601: Relocate before starting work (Required)

Work Location:

In person