Office Admin Position Available In Brevard, Florida

Office Admin
Wings of Grace Ministries
Melbourne, Florida, United States

Date Posted:

04/17/2025

Categories:

Business/Finance – Children’s Ministry – Administration/Assistant

Denominations:

Church Size:

251 to 350

Job Type:

Part-Time

Pay Type:

Salary

Pay:

$25,000

Employee Workplace:

On-site Job Description:

Job Summary:

We are a Christian non-profitanization seeking a Front Office Administrator to serve as the first point of contact for visitors, donors, and staff while ensuring smooth day-to-day operations of the office. This rolebines administrative support, bookkeeping, and amitment to upholding theanization’s mission and values. The ideal candidate isanized, detail-oriented, and passionate about serving in a Christ-centered environment.

Strategic Purpose:

The Front Office Administrator position serves as a cornerstone for the operational efficiency and financial integrity of theanization, ensuring that daily activities run smoothly while advancing the mission of the Christian non-profit.

Key Strategic Goals Operational Excellence:

Act as the central hub ofmunication and coordination, enabling staff, volunteers, and visitors to focus on their respective roles and responsibilities without unnecessary interruptions or inefficiencies.

Financial Stewardship:

Maintain accurate financial records, ensuring that resources are managed responsibly and in alignment with theanization’s mission.
Provide transparency and accountability in financial matters, building trust with donors, board members, and stakeholders.
Support for

Mission Delivery:

Ensure that administrative and financial systems are robust and efficient, freeing program staff to focus on ministry andmunity impact.
Create a weing andanized office environment that reflects the values and professionalism of theanization.

Donor and Stakeholder Engagement:

Strengthen relationships with donors and partners through timelymunication and accurate documentation of contributions.
Act as a representative of theanization’s mission, embodying its values in interactions with visitors, volunteers, and stakeholders.
Alignment with

Christian Values:

Promote a Christ-centered atmosp in all interactions, contributing to the spiritual and operational health of theanization.

Overall Mission:

The Front Office Administrator role is strategically designed to ensure the seamless functioning of theanization’s operations and finances, enabling the team to focus on advancing its mission of serving others and glorifying Christ. By managing the “behind-the-scenes” details with excellence, the role helps create an environment w ministry can thrive andmunity impact is maximized.

Impact Goals:

The Front Office Administrator is instrumental in creating a well-functioning, weing, and financially responsibleanization. The following impact goals outline how the role contributes to advancing theanization’s mission: Enhance Operational Efficiency

Goal:

Ensure smooth daily operations by providing administrative support, maintaininganized systems, and acting as the first point of contact for stakeholders.

Impact:

Staff and volunteers are free to focus on ministry and program delivery, maximizing theanization’s effectiveness and reach.
Strengthen Financial Integrity

Goal:

Maintain accurate financial records, process transactions efficiently, and prepare detailed reports to support informed decision-making.

Impact:

Theanization operates with transparency and accountability, building trust with donors, board members, and themunity while ensuring resources are used effectively.
Foster a Weing Environment

Goal:

Create a Christ-centered, friendly atmosp for visitors, staff, and volunteers by managing the front office with professionalism and warmth.

Impact:

Stakeholders feel valued and connected to theanization, reinforcing their engagement and support for its mission.
Strengthen Donor and Stakeholder Relationships

Goal:

Provide accurate documentation, timely acknowledgments, and clearmunication to donors and partners.

Impact:

Donor retention increases, and relationships with supporters grow stronger, ensuring the sustainability of theanization’s work.
Support Program Delivery

Goal:

Handle administrative and logistical tasks to allow program staff to focus on ministry and direct services.

Impact:

Ministry programs operate efficiently, leading to greatermunity impact and spiritual growth among participants.
Uphold Christian Values in Operations

Goal:

Ensure that every interaction, decision, and task reflects theanization’s faith-based mission and values.

Impact:

Theanization maintains its integrity as a Christ-centered entity, inspiring trust and confidence among stakeholders.
Improve Communication and Collaboration

Goal:

Act as a central point of contact andmunication for staff, volunteers, and external partners.

Impact:

Increased collaboration and reduced mimunication lead to a more unified and effective team.
Advance the Organization’s Mission

Goal:

Provide the foundational administrative and financial support needed to achieve theanization’s mission of serving Christ and themunity.

Impact:

Theanization’s capacity to minister to others and make a meaningful impact grows, fulfilling its purpose to glorify God through service. By achieving these impact goals, the Front Office Administrator ensures that theanization operates efficiently, responsibly, and in alignment with its Christian mission, enabling it to serve themunity effectively and sustainably. Required Tasks The Front Office Administrator role involves abination of administrative, financial, and mission-support tasks. These responsibilities ensure the smooth functioning of the office while aligning with theanization’s Christian values and mission. Administrative Support

Manage Office Operations:

Answer phones, respond to emails, and greet visitors warmly.
Organize and maintain office files, both physical and digital.
Order and restock office supplies as needed.
Oversee the cleanliness andanization of the office.

Schedule and Coordinate:

Arrange meetings, appointments, and events for staff and volunteers.
Maintain d calendars to ensure alignment and avoid scheduling conflicts.

Communications:

Draft and send newsletters, emails, and announcements to staff, donors, and stakeholders.
Act as a liaison between theanization and external partners, ensuring clear and timelymunication.
Bookkeeping and Financial Tasks

Accounts Payable and Receivable:

Process invoices, donations, and payments accurately and on time.
Record all financial transactions in bookkeeping software (e.g., QuickBooks).

Bank Reconciliation:

Reconcile bank statements monthly to ensure accuracy in financial records.
Financial ing:
Prepare monthly financial reports for the leadership team and board of directors.
Maintain records of donations, grants, and other revenue sources.

Payroll Assistance:

Prepare payroll information and coordinate with payroll service providers as needed.

Audit Preparation:

Organize and provide financial records for audits or reviews.
Donor and Stakeholder Support

Donation Tracking:

Maintain accurate records of contributions in a donor management system.
Generate and send tax-deductible receipts and thank-you letters to donors.

Fundraising Support:

Assist with fundraising campaigns, including creating mailing lists and tracking campaign performance.
Mission and Program Support

Volunteer Coordination:

Assist inanizing schedules andmunication for volunteers supporting ministry efforts.

Event Support:

plan and prepare for ministry events, including setting up materials, confirming RSVPs, and coordinating logistics.

General Program Assistance:

Provide administrative support for ministry staff to ensure programs run smoothly.
Upholding Christian Values

Prayer and Encouragement:

Offer prayer and encouragement to staff, volunteers, and visitors as appropriate.

Faith-Based Communications:

Ensure all written and verbalmunications reflect theanization’s Christian mission and values.

Role Model:

Demonstrate Christ-centered behavior and a servant’s heart in all tasks and interactions.
Miscellaneous Office Duties

Troubleshoot Issues:

Address minor IT problems, such as er errors or software troubleshooting, and escalate as needed.

Compliance Maintenance:

Ensureanizationalpliance with legal and financial regulations.
Other Duties as

Assigned:

Flexibly take on additional tasks to meet the needs of theanization. By performing these tasks with diligence and a Christ-centered attitude, the Front Office Administrator plays a vital role in advancing theanization’s mission and creating an efficient, weing environment for all.

Qualifications:

Administrative Skills Proven experience in office administration, reception, or a similar role.
Stronganizational skills with the ability to multitask and prioritize effectively.
Excellent verbal and writtenmunication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment. Bookkeeping Skills Experience with bookkeeping software (e.g., QuickBooks or similar).
Knowledge of accounting principles, including accounts payable/receivable and reconciliations.
Attention to detail and accuracy in financial record-keeping. Personal Attributes Alignment with theanization’s Christian mission and values.
Friendly, weing demeanor with a heart for serving others.
Integrity, discretion, and professionalism in handling confidential information.
Proactive, self-motivated attitude with a willingness to learn and grow. General Requirements High school diploma or equivalent required; additional technical training or certifications preferred.
Minimum of 2 years of experience in office administration or bookkeeping.
Alignment with the church’s mission, vision, and values.
Valid driver’s license and reliable transportation.
Ability to lift up to 10 pounds and work in various environmental conditions. Professional Characteristics To excel in this role, the Front Office Administrator should demonstrate the following professional characteristics: Strong Organizational Skills
Ability to manage multiple tasks, prioritize effectively, and maintain a wellanized office environment.
Attention to detail in administrative and bookkeeping responsibilities to ensure accuracy and efficiency.
Effective Communication
Clear and professional verbal and writtenmunication skills for engaging with staff, donors, volunteers, and stakeholders.
Active listening skills to understand and address the needs of others.
Financial Acumen
Proficiency in bookkeeping and financial management, including handling accounts payable/receivable, payroll assistance, and financial reporting.
Ability to maintain accuracy and confidentiality in financial tasks and donor records.
Proactive Problem-Solving
Initiative to anticipate needs, address challenges, and identify ways to improve office processes.
Resourcefulness in finding solutions for operational or administrative issues.
Technological Proficiency
Competency with office software such as Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with bookkeeping software (e.g., QuickBooks) and donor management systems.
Comfort with using modern office equipment and basic IT troubleshooting.
Professionalism and Integrity
Dependable, trustworthy, and able to handle sensitive information with discretion.
Upholds high ethical standards in all financial and operational practices.
Interpersonal Skills
Friendly, approachable demeanor to create a weing environment for visitors, staff, and donors.
Collaborative attitude to work effectively with a diverse team.
Patience and grace in interactions, reflecting Christian values.
Adaptability and Flexibility
Ability to adjust to changing priorities or unexpected needs in a dynamic office environment.
Willingness to take on additional tasks as required to support the team and mission.
Commitment to Mission and Values
Alignment with theanization’s Christian mission and a personalmitment to serving in a Christ-centered environment.
Passion for advancing the mission through both operational excellence and personal interactions.
Leadership and Initiative
Confidence to take ownership of administrative and financial responsibilities.
Ability to guide and support volunteers or junior staff when needed. Aspects of person or performance that would warrant dismissal or discipline: Dishonesty
Unwillingness to perform
Inability to perform at required level (ipetence)
Inability to recognize,ply or align withpany goals, standards, etc.

Unreliability Compensation and Benefits:

Salarymensurate with experience.
Direct Deposit
Opportunities for professional and spiritual development.