Office Administrator Position Available In Broward, Florida
Tallo's Job Summary: The Office Administrator provides administrative support for Executives and office departments, reporting to the Office Manager. Responsibilities include greeting visitors, managing supplies, scheduling service calls, coordinating meetings, updating SOPs, and assisting with events. Requirements: Associate Degree or equivalent experience, strong communication and computer skills, and at least 3 years of office experience. The work schedule is Monday to Friday, 8:30am to 5:00pm.
Job Description
Job Summary:
Provides administrative support for Executives and all office departments. This position is accountable to the Office Manager for all administrative and office duties.
Job Responsibilities:
Greet and welcome on-site visitors and manage visitor sign in. Prepare welcome board as required Prepare expense reports as needed Maintain, check and/or monitor office inventory and kitchen supplies. Provide invoices to Manager in a timely manner for approval. Monitor and maintain on-site copiers, printers, AED equipment and Postage Meter. Schedule service calls and repairs. Retrieve messages from general voice mail; forward to appropriate personnel for follow-up Maintain electronic phone and extension database for access to all Corp Employees. Update physical copies of list as needed for managers. Responsible for posting all outgoing USPS letters and packages to ensure accurate weight, class of mail, and allocation of appropriate postage funds to departmental cost centers. Receive, sort and distribute incoming mail. Document the receipt of all time-sensitive service of process documents and distribute to appropriate legal entity, adhering to current SOP process. Maintain data base of legal documents received at Apotex Corp. Coordinate required new-hire IS forms for appropriate software, hardware, office supplies, keys and suite access. Coordinate in-house move request forms. Coordinate and facilitate meetings and conference rooms and resolve scheduling conflicts. Submit special IS requests for meetings when requested. Maintain and update Standard Operating Procedures for Office Administrator responsibilities. Schedule and communicate Onsite Secure Shredding dates and Offsite Storage schedules; maintain data base of off-site storage activity. Coordinate and assist with organizing employee events and special projects. Assist with departmental project requests as needed. Assist with the compilation and communication of preparedness procedures in the event of fire or a natural disaster. Maintain current and accurate Office Administration files. Provide ordering and set-up of catered meetings and other onsite events. Provide clerical and other duties as required. Performs all work in compliance with our Code of Conduct and Business Ethics, and related policies and with the legal and regulatory requirements that apply to our job activities Works as a member of a team to achieve all outcomes; Performs all work in support of our
Values:
Collaboration, Courage, Perseverance, and Passion All other relevant duties as assigned. Job Requirements Associate Degree or an equivalent combination of education and experience may be substituted. Knowledge, Skills and Abilities Position requires strong interpersonal communication and written skills, proficient computer skills including electronic mail, record keeping, Microsoft Word, Outlook, Power Point and Excel Experience Minimum 3 years’ experience in an office setting. Work Schedule The regularly scheduled work week is Monday through Friday and the hours are 8:30am — 5:00pm.
