Office Manager Position Available In Broward, Florida

Office Manager Stone Alliance Group Weston, FL Job Details Full-time 11 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Medical office management EHR systems Customer service Medical office experience Healthcare Administration Mid-level 3 years Bachelor’s degree IT support Human resources IT Office management Communication skills Employee evaluation Marketing Full Job Description Our client, a nationally recognized behavioral health program committed to excellence in patient care and organizational operations, is seeking a highly capable and proactive Office Manager to oversee all non-clinical operations, with a focus on office management, human resources, and IT support. This full time, onsite role located in Weston, FL is ideal for someone detail-oriented, organized, and systems-driven who thrives in a fast-paced, mission-driven environment.

Key Responsibilities Office Management Facility Oversight:

Manage office spaces and coordinate with landlords for maintenance and repairs. Ensure office cleanliness, safety, and functionality across all locations.

Licensing & Contracts:

Maintain and renew organizational insurance policies (Flood, Liability, Trust, Mass Mutual, John Hancock, Pension Plans). Oversee annual filings and licenses (SunBiz, state/county registrations). Renew and manage leases, vendor agreements, and office subscriptions. Collaborate with department heads to manage vendor contracts and pricing.

Administrative Coordination:

Supervise administrative staff across Reception, Admissions, and Admin Support. Oversee office supplies, equipment inventory, and procurement. Maintain both digital and physical filing systems, including access credentials and employee documentation. Ensure that front desk and waiting areas reflect our brands professionalism. Manage daily operational needs including supply orders, maintenance requests, and technology.

Event & Staff Engagement:

Organize staff events, trainings, conferences, and engagement initiatives. Support special projects related to office improvements or relocations. Human Resources (HR)

Recruitment & Onboarding:

Post job openings, screen resumes, schedule interviews, and draft offer letters. Conduct background checks and ensure new hire onboarding is smooth and compliant (HIPAA, documentation, etc.).

HR Administration:

Maintain and update job descriptions, performance evaluation forms, and HR documentation. Track KPIs, manage performance appraisals, and support goal development. Maintain up-to-date and organized employee files. Lead the clinics transition to a PEO for payroll, benefits, and HR compliance Act as liaison between staff and the PEO, supporting onboarding, policies, and documentation Payroll & Benefits (ADP & VOYA): Administer payroll bi-weekly and monthly, including timecards, deductions, reimbursements, and bonuses. Manage benefits enrollment and terminations (health, dental, vision, 401K). Coordinate 401K administration: eligibility, contributions, compliance testing, and 5500 filing. Approve reimbursements and bonuses through ADP and VOYA systems.

Compliance & Employee Relations:

Track and audit licenses, HIPAA certifications, and liability insurance for compliance. Ensure adherence to federal, state, and local employment laws. Address employee relations issues and provide conflict resolution support. Assist in developing and enforcing HR policies and procedures. Manage PTO, Flex PTO, remote work requests, and attendance tracking. Handle employment verifications, workers comp cases, and unemployment requests. Coordinate holiday gifts, staff bonuses, and year-end activities.

IT & Systems Support Technology Onboarding & Management:

Register all technical equipment and ensure inventory is tracked and maintained. Ensure all new hires have necessary IT access and functional equipment on Day 1. Dispose of outdated equipment responsibly (recycle, donate, or resell).

IT Coordination & Troubleshooting:

Act as liaison between internal teams and external IT support. Troubleshoot day-to-day technical issues in collaboration with the IT provider. Order and maintain hardware/software as needed. Ensure HIPAA and security compliance in all IT systems. Marketing & Outreach Oversee and coordinate the clinics digital marketing strategy (SEO, social media, email campaigns, etc.) Manage website updates and collaborate with vendors or internal staff to enhance user experience Support local outreach by building relationships with referral sources, schools, and community partners Represent the clinic at select events and manage distribution of promotional materials Qualifications Bachelors degree in healthcare administration, Business, Marketing, or related field preferred 3+ years in medical office management or healthcare operations, ideally in a boutique or concierge setting Experience with PEO transitions or outsourced HR services strongly preferred Proven ability to lead teams and manage multiple priorities Understanding of healthcare marketing and website oversight Proficient in Microsoft Teams and familiar with EHR systems (Tebra a plus) Outstanding customer service and interpersonal communication skills Discretion, professionalism, and attention to detail required

Job Type:

Full-time Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

Monday to Friday Application Question(s): What annual salary are you targeting? Do you have experience working in a clinical or healthcare setting? Ability to

Commute:

Weston, FL 33326 (Required)

Work Location:

In person