Business Office Manager Position Available In Duval, Florida

Job

ID ATR51653

Posting Job Title Business Office Manager
Locations FL Jacksonville Recycle
Employment Type Full Time
Date Posted 23-May-2025
Relocation Support No
Description & Requirements
Smurfit Westrock (

NYSE:

SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a d purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.

The Opportunity:

As a member of the plant leadership team, the Business Office Manager works directly for the General Manager, with a functional relationship with the Senior Accountant. Works independently and executes independent judgment to provide the right oue for the facility. The Office Manager onboards hourly and salaried employees, oversees accounting, controlling, and office administration measures, and implements human resources policies and procedures with the support of the Human Resources Leader for the group.

Essential Duties/Responsibilities/Function:

Safety:

As a member of the Plant leadership team, work to ensure a culture of safety and respect.
Engage cross-functionally to ensurepliance – may be part of training, record-keeping, audits, andmunications of safety.

Accounting & Record Keeping:

Work closely with Senior Accountant to ensure financial data is accurate and timely, including activities such as journal entries, budget preparation, and financial reporting.
Maintain all employee and financial files, according to WestRock regulations. Maintain standards of documentation, record-keeping, and reporting as prescribed by corporate and division policies.
Reconcile accounts payable and accounts receivable to ensure correct amounts have been received and remitted for all material. Responsible for the preparation and distribution of routine and standardized reports and correspondence.
Assist in month-end closing, which includes journal entries, P&L review, and balance sheet reconciliation.
Ensure appropriate sign-off and review procedures to be SOXpliant.

Administrative Leadership & Support:

Supervise and mentor direct reports by providing ongoing coaching and feedback to enhance independent critical thinking, and execution of scheduling, reporting, and customer service duties. Assist with customer service, mail processing and distribution, scale, payroll data entry, filing, and record-keeping. Perform annual performance reviews for direct reports leveraging historical performance data and documentation to support feedback.
Responsible for the preparation and distribution of routine and standardized reports and correspondence. Workforce planning & support:
Coordinates Human Resources matters for all employees within the facility and provide necessary information to support and resolve issues. Lead the onboarding process for hourly and salaried employees, including processing background checks, verifying IDs and work eligibility, performing system and payroll setup, andanizing orientation. Supports hourly recordkeeping systems such as PeopleSoft and Workforce.
Supports Corporate initiatives and the GM to ensure strongmunication and site involvement. Includes such things as employee surveys, recognition activities, open enrollment presentations, safety training, and event planning. Maintainsmunication tools (bulletin boards, Marlin, etc.)
Work closely with corporate or local vendors for placement plant hourly employees or contingent workforce needs.
What You Need to

Succeed:

Knowledge, Skills, and Abilities:

Ability to coordinate, oversee and monitor the work of clerical and administrative employees; good oralmunication and customer service skills; ability tomunicate effectively and demonstrate courtesy and tact when interacting with other employees and customers; goodanization skills; attention to detail and accuracy; ability to work on multiple administrative tasks; ability to effectivelymunicate department policies and procedures.
Education and/or

Experience:

Required:

High school graduation or equivalent with a minimum of 5 years prior office and accounting/booking experience

Required:

3-5 years of supervisory experience managing others

Preferred:

AA or BS in

Business Administration, Finance, or Accounting Preferred:

1+ years of manufacturing and production experience

Technical Skills:

Required:

Intermediate/Advancedputer skills (e.g. Microsoft Office – Excel, Word, Outlook)

Preferred:

Accounting software tool (e.g JD Edwards)

Preferred:

Experience with inventory/data entry system (LIMS)

Work Environment:

Work in an office within the plant environment, frequent standing, walking, sitting, occasional heights, outdoor and indoor conditions, exposure to machinery conditions of over 100 degrees Fahrenheit.

What we offer:

Corporate culture is based on integrity, respect, accountability, and excellence.
Comprehensive training with numerous learning and development opportunities.
An attractive salary reflects skills,petencies, and potential.
A career with a global packagingpany w Sustainability, Safety, and Inclusion are business drivers and foundational elements of the daily work.
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce w everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.