Office Manager Position Available In Hillsborough, Florida

Office Manager 3.1 3.1 out of 5 stars Tampa, FL 33614 Job Description Under assigned supervisor, the Office Manager manages office operations and administrative activities for assigned locations. Responsible for supervision of office staff. Essential Duties and Responsibilities Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites and preparing materials needed at the meetings Attends and participates in meetings; may take, transcribe and distribute as directed Collects, opens, date stamps and distributes all incoming mail; initiates and/or transmits inter-office memos and notices Ensures the office equipment is fully functional by arranging maintenance and repairs as well as ordering and installing toner and paper for the photocopier and printers Maintains accurate and detailed calendar of events, due dates and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled Maintains electronic and paper filing systems Processes and date stamps all invoices in a timely fashion; submits invoices for review, approval, and payment; maintains files of all invoices Receives, reviews and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information Acts as liaison with other departments in the organization (human resources, technology, marketing, etc.) Assists with any special projects that require significant organization and administrative support Cross trains and supervises administrative support personnel in order to be able to maintain balance in the workload Duties require initiative, judgment, knowledge of internal policies, practices, and organization Ensures that all personnel paperwork is completed correctly and submitted within established timeframes Orders materials, supplies, equipment, etc. upon authorized approval Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff Provides program, classroom, and center staffing support as needed Provides direct support to the SVP/DOP to assist personnel, new hires, and onsite communication Performs other related duties as assigned

Qualifications Education:

Associate’s degree or equivalent combination of training and experience.

Experience:

Three years or more of progressive, responsible office work experience, previous supervisory experience.

Other:

Valid driver’s license and acceptable driving record with OHU required levels of coverage for auto insurance Required Skills 1. Proficient computer skills in a Microsoft Windows environment and adaptive skills to expand software application skills as necessary 2. Ability to deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude 3. Ability to communicate effectively, both verbally and in writing 4. Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role in a professional office environment; however, some active office tasks are required. This would require the ability to move about inside the office to access file cabinets, office machinery, etc. This position requires the ability to move file boxes, office products and supplies, up to 20 pounds. The position requires visual and auditory acuity within professionally determined normal ranges, with correction if need; and manual dexterity sufficient to operate a computer and office equipment, including, but not limited to, the telephone, computer, and copier. Occasional local and regional travel is required for this position. We Invest in You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800+ talented professionals strong, serving 10,000 children and families in Illinois, and Florida Fiscally stable, $70 Million agency – strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a

COVID-19

vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.