Office manager/Bookkeeper Position Available In Hillsborough, Florida
Tallo's Job Summary: The Office Manager/Bookkeeper position at our specialized engineering firm requires a reliable and detail-oriented individual for part-time support. Responsibilities include managing financial records, processing invoices, maintaining the general ledger, and coordinating office functions. Proficiency in accounting software and experience in bookkeeping and office administration are essential.
Job Description
About us We are a small, specialized engineering firm focused on Naval Architecture/Marine Engineering. Our team is tight-knit, collaborative, and committed to delivering high-quality technical solutions. Position Summary We’re currently seeking a reliable and detail-oriented Office Manager/Bookkeeper to support our operations in a part-time capacity. This part-time position (approximately 20 hours per week) is ideal for someone who is highly organized, self-motivated, and experienced in both administrative and financial tasks. The Office Manager/Bookkeeper will play a key role in ensuring the smooth day-to-day operation of the office, managing our financial records, and supporting our team with essential office functions.
Essential Duties and Responsibilities Bookkeeping & Financial Support:
Manage accounts payable and receivable Process client invoices and follow up on payments Reconcile bank and credit card statements Maintain the general ledger using [QuickBooks/Xero/other] Prepare financial reports and assist with budgeting Support external accountant with tax prep and compliance Process payroll and manage employee reimbursements and PTO tracking
Office Administration:
Maintain office organization and supplies Coordinate vendor relationships and manage service contracts Oversee HR recordkeeping and assist with onboarding new hires Schedule meetings, track deadlines, and support calendar management Prepare proposals and assist with basic project documentation Ensure compliance with business licenses, insurance, and certifications Knowledge, Skills and Abilities Proficient in accounting software (eg, QuickBooks, Xero) and Microsoft Office Strong attention to detail and organizational skills Ability to manage time effectively and work independently Excellent written and verbal communication skills Education & Experience Degree or certification in Accounting, Business Administration, or a related field preferred Experience in bookkeeping and office administration (preferably in a small business or professional services firm) Prior experience in an engineering or technical office is a plus
