Office Manager / Bookkeeper – FL – On Site Position Available In Hillsborough, Florida
Tallo's Job Summary: The Office Manager/Bookkeeper position in Lithia, FL, with a small engineering firm, requires a detail-oriented professional for part-time work. Responsibilities include bookkeeping, financial support, office administration, and assisting with HR tasks. Proficiency in accounting software, organizational skills, and prior experience in bookkeeping and office administration are preferred.
Job Description
Office Manager / Bookkeeper – FL – On Site#25-00384
Lithia, FL
All On-site Job Description
About us
We are a small, specialized engineering firm focused on Naval Architecture/Marine Engineering. Our team is tight-knit, collaborative, and committed to delivering high-quality technical solutions. Position Summary
We’re currently seeking a reliable and detail-oriented Office Manager/Bookkeeper to support our operations in a part-time capacity.
This part-time position (approximately 20 hours per week) is ideal for someone who is highly organized, self-motivated, and experienced in both administrative and financial tasks. The Office Manager/Bookkeeper will play a key role in ensuring the smooth day-to-day operation of the office, managing our financial records, and supporting our team with essential office functions. Essential Duties and Responsibilities
Bookkeeping & Financial Support:
Manage accounts payable and receivable
Process client invoices and follow up on payments
Reconcile bank and credit card statements
Maintain the general ledger using [QuickBooks / Xero / other]
Prepare financial reports and assist with budgeting
Support external accountant with tax prep and compliance
Process payroll and manage employee reimbursements and PTO tracking
Office Administration:
Maintain office organization and supplies
Coordinate vendor relationships and manage service contracts
Oversee HR recordkeeping and assist with onboarding new hires
Schedule meetings, track deadlines, and support calendar management
Prepare proposals and assist with basic project documentation
Ensure compliance with business licenses, insurance, and certifications Knowledge, Skills and Abilities
Proficient in accounting software (e.g., QuickBooks, Xero) and Microsoft Office
Strong attention to detail and organizational skills
Ability to manage time effectively and work independently
Excellent written and verbal communication skills Education & Experience
Degree or certification in Accounting, Business Administration, or a related field preferred
Experience in bookkeeping and office administration (preferably in a small business or professional services firm)
Prior experience in an engineering or technical office is a plus
