Office Manager Position Available In Leon, Florida

Office Manager North Florida Pain Specialists Tallahassee, FL 32308 Office Manager North Florida Pain Specialists – Tallahassee, FL 32308 Full-time |

On-site Pay:

$21-$25/hr (depending on experience)

About Us:

North Florida Pain Specialists is a rapidly growing pain management clinic committed to providing compassionate, high-quality care to patients in a professional and efficient environment. We are seeking an experienced, detail-oriented Office Manager to oversee the day-to-day non-clinical operations of our busy outpatient practice.

Position Summary:

The Office Manager will supervise administrative and front-desk staff, coordinate scheduling and workflow across the clinic, oversee vendor and supply management, and ensure compliance with healthcare administrative policies. This leadership position is essential to maintaining a smooth, patient-focused operation and supporting continued clinic growth.

Key Responsibilities:

Lead front desk team, ensuring excellent customer service, professionalism, and efficiency. Oversee patient scheduling, provider calendars, and clinic flow to reduce bottlenecks and delays. Act as point of contact for vendors and service providers; manage ordering of office and medical supplies. Monitor staff performance, conduct routine check-ins, and participate in hiring and training. Handle patient concerns or complaints promptly and professionally, escalating when needed. Ensure accurate insurance verification, authorization tracking, and patient communication workflows. Assist with compliance documentation and audits as needed. Maintain and monitor internal systems, including EMR workflows, phone system functionality, and policy documentation.

Required Qualifications:

2+ years of experience in medical office management, preferably in a pain management or specialty clinic. Proven experience supervising staff and leading administrative teams. Strong knowledge of insurance workflows, prior authorizations, and scheduling best practices. Familiarity with EMR systems. Excellent organizational and problem-solving skills. Strong written and verbal communication; professional demeanor under pressure. Comfortable working in a fast-paced environment and adjusting priorities as needed.

Preferred Qualifications:

Associate’s or Bachelor’s degree in healthcare administration or a related field. Experience managing a multi-provider or procedural clinic. Familiarity with OSHA and HIPAA compliance standards. Medical billing or coding experience is a plus (not required).

Schedule:

Full-time, Monday through Friday On-site only (no remote work)

Benefits:

Competitive hourly pay, based on experience Health, dental, and vision insurance Paid time off Opportunity for growth and increased responsibility within the practice

To Apply:

Please submit a resume through Indeed. Applicants with strong experience will be contacted for a multi-step screening and interview process. A brief cover letter outlining relevant experience required.

Job Types:

Full-time, Part-time Pay:

$20.00 – $25.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Monday to Friday No nights No weekends

Work Location:

In person